IT Administrative Coordinator

Salary Range: $55272 - $80145
Anticipated Hiring Ranges: $55272 - $62774

Why Do I See Two Salary Ranges
The City of Greeley in compliance with Colorado state law includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range where we expect to make an offer. Offers are based on experience education certifications and other factors.

City of Greeleys Total Rewards
The City of Greeley is committed to providing a comprehensive total rewards program that supports employees in their work by encouraging excellence andinvesting in employee development and recognition. This philosophy is grounded in fiscal responsibility organizational effectiveness and employee safety and well-being ensuring the responsible stewardship of public resources while offering meaningful and comparable rewards. This approach ensures that the city remains an attractive inclusive and rewarding work environment while also effectively serving the community.

Benefits: This position is benefits eligible. Please view our benefits guide here.

• Application deadline: July 31 2026
• First-round AI prescreening completed by: August 7 2026
• Panel interviews completed by: August 14 2026
• Anticipated start date: September 10 2026

Job Summary:

The IT Administrative Coordinator under general direction performs advanced administrative operational and coordination duties in support of the Information Technology Department. This position manages complex administrative processes coordinates departmental activities supports budget and procurement functions maintains records and documentation and serves as a key liaison among IT leadership staff vendors and internal City departments. The IT Administrative Coordinator exercises sound judgment maintains confidentiality and helps ensure efficient departmental operations consistent with City of Greeley standards.

Experience:

Minimum Requirements

• Associate degree in a related field and progressively responsible administrative or coordinator-level experience.

• Three (3) years of increasingly responsible administrative support office coordination executive support departmental coordination or related experience.

• Possession of a valid drivers license.

OR

Any combination of related education experience certifications and licenses that will result in a candidate successfully performing the essential functions of the job.

Preferred

• Bachelors degree in business administration public administration information systems office administration or a related field.

• Experience supporting budget purchasing contracts or records functions.

• Experience in a local government public-sector or technology environment.

Knowledge Skills & Abilities:

• Knowledge of advanced administrative practices office management methods records management and business correspondence.

• Knowledge of municipal administrative processes budgeting procurement and contract support practices.

• Knowledge of standard office software and business systems including word processing spreadsheets presentation software email calendaring and document management tools.

• Ability to organize prioritize and coordinate multiple assignments with competing deadlines and changing priorities.

• Ability to prepare clear accurate and professional correspondence reports records and supporting documentation.

• Ability to interpret and apply policies procedures and administrative guidelines.

• Ability to establish and maintain effective working relationships with elected officials City leadership employees vendors and the public.

• Ability to maintain confidentiality and exercise sound independent judgment.

• Strong customer service communication and interpersonal skills.

• Strong attention to detail problem-solving ability and process orientation.

Essential Functions:

• Coordinates and administers a wide range of departmental administrative functions projects schedules and communications for the Information Technology Department.

• Prepares reviews tracks and maintains correspondence reports contracts records invoices purchase requests budget documents meeting materials and other departmental documentation.

• Supports budget development and administration activities including expenditure tracking invoice reconciliation purchasing coordination and maintenance of financial and procurement records.

• Coordinates vendor communications service documentation renewals quotes contracts and related administrative processes in accordance with City policies and procedures.

• Maintains official department files retention practices inventories and other records to support compliance audit readiness and operational continuity.

• Schedules meetings prepares agendas compiles presentation or briefing materials records action items and follows up on assignments or deliverables as needed.

• Serves as an administrative point of contact for internal departments and external partners regarding departmental processes documentation and routine information requests.

• Assists with coordination of onboarding offboarding training logistics and other personnel-related administrative tasks in collaboration with Human Resources Finance and department leadership.

• Monitors and improves administrative workflows identifies process improvement opportunities and implements standard procedures to increase efficiency and consistency.

• Supports the preparation of reports metrics summaries and presentations for leadership operational planning budget review and Citywide coordination.

• Exercises discretion in handling sensitive confidential and proprietary information.

• Performs other duties as assigned consistent with the scope and level of the position.

Supervisory Responsibilities

This position does not have regular direct supervisory responsibilities.

Travel:

Category A - Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings trainings or perform work at other City buildings or partner sites.

Work Environment and Physical Requirements:

Work Environment

• Primarily based in a standard office environment which involves working at a desk or workstation for extended periods.

• The noise level is generally low to moderate consistent with a typical office setting.

Physical Requirements

• Requires minimal physical effort typical of clerical work including occasional walking or standing and the ability to move throughout the office environment.

• Ability to perform repetitive motions such as typing writing and operating standard office equipment.

• Ability to lift or carry materials and equipment weighing up to 15 pounds occasionally.

• Ability to maintain focus attention and productivity for extended periods while performing job-related tasks.

• Infrequent need to bend stoop squat climb stairs push or pull or reach above shoulder level.

• Sufficient visual acuity to read printed and digital documents view computer screens and perform detail-oriented work.

• Adequate hearing to engage in verbal communication in person by phone or in virtual settings.

EOE Statement:The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process and will provide accommodation as needed to those who request assistance through the ADA Coordinator at: .

Conditions of Employment: The City of Greeley is an at-will employer. Employees and the City may terminate employment at any time for any or no reason. Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test a background and national sex offender search a motor vehicle record search and for some positions a physical demands evaluation. For more information about City policies and practices during the recruitment process including but not limited to EOE Reasonable Accommodation and pre-employment screenings please visit our career pageHERE.