IP Services Assistant

We are always seeking talented motivated growth-minded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Intellectual Property (IP) Services Assistant (IPSA) supports the firms IP practice with U.S. and international patent prosecution and responsible for reviewing daily dockets managing correspondence and assisting with the preparation and electronic filing of documents with the USPTO and other governmental agencies. The IPSA works closely with attorneys clients and paralegals to ensure adherence to procedures timely completion of deadlines and accurate maintenance of records. This position carries an annual billable hour requirement of 750 hours.

Essential Responsibilities:

• Prepare and finalize documents for USPTO patent filings.

• Draft routine reporting letters to clients and foreign associates.

• Generate inventor formality documents for signature and submission to the U.S. Patent and Trademark Office (USPTO).

• Review and respond to client instructions including confirming and drafting responses to inquiries related to U.S. PCT and foreign applications.

• Use electronic resources provided by the USPTO and other government agencies.

• Monitor and manage U.S. and foreign docket deadlines ensuring timely follow-up with attorneys clients and management.

• Partner with the IP docket department to clear daily docket reports in accordance with firm guidelines.

• Review client information to ensure compliance with special client instructions and procedures.

• Maintain spreadsheets related to portfolio management for designated clients.

• Develop and update worksheets and tools to assist attorneys in managing client needs.

• Stay current on rules regulations and procedures for filing domestic and international applications in close coordination with attorneys.

• Complete checklists (e.g. filing and Issue Fee checklists) to ensure all requirements are satisfied.

• Save documents and correspondence in iManage the firms document management system.

• Prioritize daily tasks and promptly communicate when deadlines may be at risk.

• Provide back-up support to team members as needed.

• Collaborate effectively with Paralegal and Attorney teams.

• Track and record client-billable hours to meet the annual billable requirement.

• Track and record non-billable hours in accordance with firm policy.

• Adhere to all firm and client-specific policies procedures and guidelines in the performance of daily duties.

• Maintain strict confidentiality of all firm and client information.

Required Knowledge Skills and Abilities:

• Knowledge of U.S. and international patent law including PCT matters.

• Working knowledge of Patent Center the USPTOs electronic filing and management system.

• Ability to research and navigate various online resources to obtain information for client communications and to maintain accurate data in the firms IP-related software applications.

• Ability to understand and respond to specific clients needs to deliver accurate high-quality work products.

• Strong writing skills including the ability to compose proofread and edit correspondence with precise grammar spelling and punctuation.

• Proactive approach with the ability to anticipate and support the needs of paralegals and attorneys.

• Ability to perform well under pressure while maintaining a high level of accuracy and attention to detail in a high-volume environment.

• Demonstrated ability to provide professional high-quality client service to both internal and external clients.

• Strong organizational and administrative skills with the ability to manage multiple tasks efficiently.

• Excellent written verbal and interpersonal communication skills for interaction with a diverse range of clients attorneys and staff.

• Ability to work both independently and collaboratively in hybrid and in-office environments.

• Flexibility to adapt to changing assignments priorities and practice needs.

Required Education:

• Bachelors degree or any combination of training education and experience that demonstrates the ability to perform the duties of the position.

Preferred Education:

• N/A

Certification(s):

• N/A

Required Qualifications:

• Minimum of two (2) years of progressive patent prosecution experience.

• Proficiency with USPTO procedures and best practices.

Preferred Qualifications:

• N/A

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.