Invoicing & Operations Specialist Marketing

Comfort starts with our 10000 team members across the globe who are transforming the power of comfort every day. Our employees have the power to change lives in our homes work and communities. We foster an inclusive environment while honoring a legacy built on family where everyone can be themselves.

If you are ready to join an industry leading organization where our people are the most important asset and innovation propels us into the future youre ready to take your seat at La-Z-Boy Incorporated.

WE BELIEVE IN THE TRANSFORMATIONAL POWER OF COMFORT

This position will be responsible for invoice processing marketing billing point-of-sale (POS) fulfillment and supporting key marketing operations this role the individual will collaborate closely with La-Z-Boys finance teams to assist with budget management accruals forecasting and the monthly and quarterly close processes. Additionally this position requires strong cross-functional collaboration with marketing vendors internal stakeholders and La-Z-Boy Stores to ensure seamless execution of operational and financial activities.

Job Description:

KEY RESPONSIBILITIES (other duties as assigned):

Invoice Processing & Financial Coordination

• Process up to 200 national and retail marketing invoices monthly.
• Work with external vendors the retail marketing team the finance team and accounts payable team to ensure proper payment and market allocation.
• Manage invoice processing across multiple financial systems (E1 and Hive9).
• Manage all credit requests for marketing.
• Lead dealer invoicing for select marketing and dealer programs. This includes: E1 billings on either a monthly quarterly or yearly basis for a number of dealer programs including but not limited to Rendering Tool CRM Dealer email Website and Branded Catalog.
• Partner with Procurement to set up all new vendors in E1 as needed by the Marketing department.

Financial Planning Reporting & Budget Management

• Support the finance team with the month-end/quarter-end close process for retail marketing for the company-owned stores.
• Providing reporting and guidance on paid expenses new accruals and reversed accruals for 75 DMAs and HQ.
• Lead the budget forecast meetings with the marketing team and assist in monthly forecasting and budget management.
• Work with the retail marketing team to input all expected expenses into a marketing finance tool in order to ensure accurate budget management.
• Maintain Planful budget tracker spreadsheets and other budget management tools on a daily basis.
• Assist in the implementation of Planful for the marketing team.
• Manage quarterly inputs into the Hive9 system or any new systems as required.
• Estimate use tax on eligible goods by working with the internal tax department.

Marketing Operations & Retail Support

• Perform operational duties to support promotional set-up including RMS finance code set-up working with the operations team to accurately set up promo specs assisting with the web management of hours promo banners and trafficking of print ads or digital assets.
• Assist with ordering of marketing POS/signage/swatches for newly remodeled stores new openings and acquired stores as well as work with our fulfillment partner to process invoices with added transportation costs.
• Partner with Channel Marketing team to ensure core POS/Fixture inventory is properly managed and re-ordered when needed based on expected usage.
• Support inventory management and invoicing for fulfillment as needed.

SCOPE & IMPACT:

This position will be responsible for processing invoices monthly for all national and retail media activity and issuing monthly billing for marketing expenses for all La-Z-Boy retail addition this role is responsible for assisting the finance team on monthly close accruals budget management and forecasting for the retail marketing team. This role will also manage various fulfillment duties which include managing inventory levels and ordering materials for fulfillment and other programs. The role will require much collaboration with Agency partners all of the La-Z-Boy stores (corporate independent and other channels) and many internal resources to successfully and effectively manage responsibilities.

MINIMUM REQUIREMENTS:

• Bachelors degree in Business or related field with 0-2 years of relevant experience.
• Strong organizational skills with ability to manage multiple projects and able to adapt to changing circumstances and priorities
• Ability to work in a cross-functional team environment
• Proficient with Excel Microsoft Office and Power Point
• Prior experience with ERP systems/Oracle JD Edwards
• Flexible and willing to learn/adapt to new systems and programs
• Travel: Up to 5%

PREFERRED REQUIREMENTS:

• Experience with Hive9 and or Planful tools

SUPERVISORY RESPONSIBILITIES: None

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Office environment with no specific or unusual physical or environmental demands. Often required repetitive hand motion (such as typing) to hear listen and talk. Seldom required to stand walk bend stoop climb stairs climb ladders kneel squat crouch crawl reach overhead pull push or Lift up to 50 pounds. Not required to balance shovel or Lift over 50 pounds.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the incumbent for this job. Duties responsibilities and activities may change at any time with or without notice.

Weekly Hours:

40

Benefit offerings to employees and their families include: Medical Vision Dental and Basic Life Insurance available 401k retirement plan with company match of up to 6%. Paid time off includes: 9-11 paid holidays each year two weeks prorated vacation as a new hire and either personal time (non-exempt only) or state mandated sick time.

More information can be found via: this role requires travel / driving in order to perform the key responsibilities outlined above candidates must be able to meet the qualifications noted in the companys Driver Management Program to be considered for the role.

At La-Z-Boy Incorporated were an equal opportunity employer. We understand that our employees diverse backgrounds experiences perspectives and viewpoints add value to our ability to create and deliver the best possible service quality products and is of utmost importance as we work together to build comfort. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.

We are committed to fostering an environment in which all employees feel valued included and empowered to do their best work and bring great ideas to the table. If you are a qualified individual that may need a change or adjustment to the application/interviewing/hiring process as a result of your disability you may request a reasonable accommodations by emailing our recruiting team at or by calling .