Investment Banking Executive Assistant San Francisco

Position Overview

We are seeking a highly organized proactive and resourceful Executive Assistant to support senior professionals in a fast-paced client-facing environment. This role requires strong judgment attention to detail and the ability to manage competing priorities with minimal direction. The ideal candidate anticipates needs handles sensitive information with discretion and performs effectively under tight deadlines.

Key Responsibilities

Executive and Calendar Management

• Manage complex frequently changing calendars for multiple senior professionals resolving conflicts and prioritizing effectively.
• Coordinate internal and external meetings calls and video conferences across time zones.
• Schedule global meetings often on short notice ensuring strong attendance and smooth execution.
• Proactively monitor schedules including travel and key commitments.

Client and Stakeholder Coordination

• Act as a primary point of contact for clients senior leaders and internal partners.
• Coordinate recurring and ad hoc meetings with external stakeholders including their assistants.
• Manage logistics invitations and materials using internal systems and administrative AI tools to improve efficiency.
• Handle confidential communications with professionalism and discretion.

Communication and Administrative Support

• Provide phone coverage screen calls and manage urgent matters with sound judgment.
• Draft edit and prepare correspondence presentations and reports.
• Manage incoming communications (email mail requests) ensuring timely follow-up and prioritization.
• Maintain organized records and documentation.
• Use administrative AI tools to streamline document preparation communication and task tracking.

Meeting and Event Coordination

• Coordinate meeting logistics including space technology and catering.
• Organize client events team activities and business functions.
• Prepare and distribute agendas and materials.

Travel and Expense Management

• Arrange domestic and international travel including approvals flights hotels and transportation.
• Prepare itineraries and maintain accurate travel profiles.
• Process expense reports accurately and on time resolving issues as needed.

Operational and Team Support

• Partner with internal teams to resolve issues and obtain information.
• Conduct research to support business activities.
• Provide coverage for team members and adapt to changing priorities.
• Assist with onboarding and training of temporary staff.
• Support special projects and additional responsibilities as needed.

Qualifications

Required Skills and Experience

• 3 years of executive assistant or similar experience in a fast-paced professional environment.
• Strong organizational multitasking and time management skills.
• Ability to work independently anticipate needs and exercise sound judgment.
• Excellent verbal and written communication skills.
• Experience supporting multiple senior stakeholders with complex scheduling needs.
• High attention to detail and accuracy.
• Professional demeanor with discretion in handling confidential information.
• Flexible and adaptable to shifting priorities.

Technical Skills

• Advanced proficiency in Microsoft Outlook including calendar management.
• Strong working knowledge of Word PowerPoint and Excel.
• Experience with video conferencing travel and expense systems and administrative tools.
• Experience utilizing AI-enabled workplace tools (e.g. Microsoft Copilot ChatGPT Enterprise Gemini or similar approved platforms) to enhance productivity and workflow management with demonstrated real-world application is a plus.

Education

• Bachelors degree preferred; equivalent experience considered.
• High School Diploma or GED required.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley we raise manage and allocate capital for our clients helping them reach their goals. We do it in a way thats differentiated and weve done that for 90 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe please copy and paste into your browser.

Expected base pay rates for the role will be between $65000 and $125000 per year at the commencement of employment. However base pay if hired will be determined on an individualized basis and is only part of the total compensation package which depending on the position may also include commission earnings incentive compensation discretionary bonuses other short and long-term incentive packages and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion where individuals are hired developed and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate bringing a variety of backgrounds talents perspectives and experiences.

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