Inventory Specialist

Summary of the Position

Best Equipment is seeking a highly organized and detail-oriented Inventory Specialist to support our Sales Operations and Inventory Management team. This position is responsible for managing the lifecycle of equipment inventory from order placement through delivery and sale. The Inventory Specialist will maintain accurate records track inbound equipment coordinate with vendors and internal departments create and manage asset files and ensure all inventory data is accurate and up to date.

The ideal candidate thrives in a fast-paced environment possesses strong organizational skills and can effectively manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities

Inventory Management

• Manage inventory assets and maintain accurate equipment records throughout the asset lifecycle.
• Process equipment arrivals inventory updates and asset tracking within company systems.

Equipment Tracking & Logistics

• Track inbound equipment ETA dates manufacturer lead times and inventory movements.
• Coordinate equipment logistics and maintain transportation dispatch and delivery records.

Administrative & Sales Support

• Support the sales team with equipment availability status updates and delivery documentation.
• Maintain communication with manufacturers vendors and transportation partners.

Documentation & File Management

• Maintain equipment files warranties invoices and supporting documentation.
• Ensure accurate recordkeeping and support continuous improvement of inventory management processes.

Qualifications

Required

• 2 years of experience in inventory management logistics operations administration or a related field.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite particularly Excel and Outlook.
• Ability to manage multiple projects and deadlines simultaneously.

Preferred

• Experience with CRM ERP or inventory management systems.
• Experience in heavy equipment transportation construction trucking or manufacturing industries.
• Familiarity with Salesforce or similar business management platforms.
• Understanding of dispatch fleet management or equipment logistics processes.

Physical Demands and Work Environment:

• Primarily office-based work.
• Occasional movement throughout warehouse yard and service areas.
• Ability to lift up to 25 pounds occasionally.

Benefits & Perks

• 10 paid holidays plus 3 weeks PTO in your first calendar year (2 weeks vacation 1 week sick time)
• 401(k) with company match
• Competitive medical dental vision and life insurance
• Competitive starting pay based on qualifications and experience

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Required Experience:

IC