Internal Event Specialist

Were building a relationship-oriented bank for the modern world. We need talented passionate professionals who are dedicated to doing whats right for our clients.

At CIBC we embrace your strengths and your ambitions so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC please visit

Roles and Responsibilities:

Event Management

• Lead internal event planning of approximately 25-30 internal events per year
• Manage event set-up registration and break down
• Assist with collateral materials and promotional items by coordinating with vendors by the placing and tracking of orders and assisting with any troubleshooting

Board meetings

• Lead internal event planning for US Board meetings with catering transportation logistics and other tasks

Invite creation distribution and tracking

• Create items (save the date invites reminders) and obtain approvals via Kadince
• Update lists for additional sends by removing invitees who have RSVPd
• Prepare weekly summaries of RSVPs for Line of Business (LOB) Hosts

Vendor management

• Manage vendor relationships including sourcing onboarding performance evaluation and contract coordination

Event Logistics & Materials Management

• Track event budgets and reconcile expenses post-event
• Compile post-event reports including attendance data feedback summaries and budget actuals
• Support virtual and hybrid event coordination including platform setup attendee communications and technical troubleshooting
• Material management of Pop-up banners Tablecloths Signage and other event items by tracking disbursement and ensuring their return
• Inventory of supplies (name tags place cards etc.) and order supplies when needed

Maintain and update

• US Events team spreadsheets and Bank Wide Calendar
• US Events mailbox
  • Check for messages throughout the day and respond or forward to the appropriate US Events colleague

Knowledge and Skills:

• Degree in Hospitality Communications Marketing or related field preferred
• 2-5 years of experience in event coordination or administrative support preferred
• Strong verbal and written communication and presentation skills
• Excellent planning and organizingskills
• Strong technical skills: Proficient in Microsoft Office Suite; Familiarity with Salesforce is a plus
• Strong time management skills
• Attention to detail is critical
• Ability to manage multiple priorities in a fast-paced environment
• Experience with Kadince or similar approval workflow tools is an asset

Howyoullsucceed:

• Stakeholder engagement- Focus on each internal event and connect on a personal level to offer an exceptional experience to each stakeholder. Engage in a highly professional atmosphere and deliver trusted advice.
• Problem-solving - Listen ask questions and put yourself in the event hosts shoes. Act like an owner by understanding the needs and recommending solutions based on the needs. Remain solution-focused in order to identify opportunities.
• Efficiency Understand that everyones time is valuable and effectively complete knowledge of CIBC internal tools event platforms and operational processes.
• Computersavvy- Easily navigate and focus on multiple software applications and dual monitors.
• Collaboration - Partner effectively with vendors LOB hosts and the broader US Events team to ensure seamless event delivery and a consistent stakeholder experience.

Who you are:

• You put our stakeholders first. You engage with purpose to find the right solutions. You go the extra mile because its the right thing to do.
• Youre passionate about people. You find meaning in relationships and surround yourself with a diverse network of partners. You achieve trust through respect and authenticity.
• You love to learn. Youre passionate about growing your knowledge and you know that there is no limit to what you can achieve.

• Youre goal-oriented. Youre motivated by accomplishing your goals and delivering your best to make a difference.
• You engage with your heart and mind. You care about people and you understand different perspectives. You listen and learn from the experiences of others.
• Values matter to you. You bring your real self to work and you live our values - trust teamwork and accountability.

At CIBC we offer a competitive total rewards package. This role has an expected salary range of $70000.00 - $80000.00 for the Chicago market based on experience qualifications and location of the position. The successful candidate may be eligible to participate in the relevant business units incentive compensation plan which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employees needs; including Medical Dental Vision Health Savings Account Life Insurance Disability and Other Insurance Plans Paid Time Off (including Sick Leave Parental Leave and Vacation) Holidaysand 401(k) in addition to other special perks reserved for our team members.

Work Environment: Hybrid 4 days in office 1 day remote

What CIBC Offers

At CIBC your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career rather than just a paycheck.

• We work to recognize you in meaningful personalized ways including a competitive salary incentive pay banking benefits a benefits program* a vacation offering wellbeing support and MomentMakers our social points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation please contact

• You need to be legally eligible to work at the location(s) specified above and where applicable must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation coding MS Office). Our goal for the application process is to get to know more about you all that you have to offer and give you the opportunity to learn more about us.

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