Intermediate School ReceptionistSecretary

TITLE: TCIS Receptionist/Secretary

CLASSIFICATION: Receptionist/Secretary

REPORT TO:PRINCIPAL

QUALIFICATIONS:

• High school diploma GED Certificate or demonstrated progress towards obtaining a
• Must meet the requirements of a criminal records check as specified by Kentucky State
• Must meet health requirements as specified in district personnel
• Valid Kentucky Drivers

BASIC FUNCTIONS:

Perform advanced-level secretarial duties for a Director-level administrator of a major District function requiring independent judgment and analysis; plan organize and coordinate office activities and communications to relieve the administrator of routine administrative and clerical details.

Answer the phone and greet school vistors and screen them upon entry.

Actively be aware of building safety at all times by monitoring school cameras.

Help nuture a welcoming environment for staff and visitors.

ABILITY TO:

Perform advanced-level secretarial duties requiring independent judgment and analysis.

Plan organize and coordinate office activities and communications to relieve the Director of routine administrative and clerical details.

Work independently with little direction. Type at an acceptable rate of speed.

Analyze situations accurately and adopt an effective course of action.

Compose independently or from oral instructions letters memos bulletins or other material. Read interpret apply and explain rules regulations policies and procedures.

Maintain records and prepare reports.

Communicate effectively both orally and in writing. Meet schedules and time lines.

Add subtract multiply and divide quickly and accurately.

Establish and maintain cooperative and effective working relationships with others. Work confidentially with discretion.

Operate office equipment including computers and assorted software programs.

Complete payroll and attendance duties.

REPRESENTATIVE DUTIES:

Serve as secretary to a District-level Director plan organize and coordinate activities to relieve the administrator of routine clerical details.

Interview and screen callers and visitors including students teachers administrators parents vendors and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning District policies procedures and established regulations.

Communicate with parents and District personnel on confidential or sensitive issues; screen incoming calls to gather and exchange information.

Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos bulletins letters and notices; prepare Board agenda items and related materials as assigned; compose correspondence or prepare from rough draft.

Operate a variety of office equipment such as typewriter computer terminal FAX machine copier and calculator.

Coordinate communications between supervisor and other District staff and the public. Perform related duties as assigned.

EVALUATION: Evaluation will be in accordance with the boards policy on evaluation of classified employees.

TERMS OF EMPLOYMENT:

• Work year as stated in contract and designated by current school calendar and board
• Salary commensurate with adopted hourly personnel salary schedule.
• Sick leave emergency leave personal leave and holidays as stated in board

Board Approved:

Required Experience:

Junior IC