Insomniac Creative Project Manager

Job Summary:

WHO ARE YOU

Are you an experienced creative project manager who thrives in a fast-paced high-volume design environment Are you skilled at managing team bandwidth assigning work setting timelines and keeping creative projects moving from brief through final delivery

Do you have experience partnering with executive teams department leaders and brand stakeholders to prioritize key creative initiatives If so read on.

WHO ARE WE

Insomniac produces some of the most innovative immersive music festivals and events in the world. Through world-class music lighting pyrotechnics sound design art installations theatrical performers and special effects Insomniac creates unforgettable experiences for Headliners around the globe.

THE ROLE

Insomniac Events is seeking a Creative Project Manager to support the Design department in Calabasas. This role reports to the Sr. Director of Media Operations and works closely with the Senior Manager Art Direction.

The Creative Project Manager will manage the flow of work across the Design team including project prioritization team bandwidth assignments timelines stakeholder communication and delivery. This person will partner with executive teams department directors marketing teams and brand stakeholders to ensure key visuals key art packages campaign creative and priority marketing materials are properly scoped staffed and delivered on time.

The ideal candidate has experience managing a high volume of creative work within an agency entertainment company live-events organization or in-house creative department. This is not a remote position.

RESPONSIBILITIES

• Manage the day-to-day workflow prioritization scheduling and delivery of creative projects across the Design department
• Partner with the Sr Director of Media Operations and Senior Manager Art Direction to evaluate team bandwidth assign projects balance workload and identify resourcing needs
• Manage project assignments across both internal designers and outside creative partners based on workload skill set project complexity and priority
• Partner with executive teams department directors marketing teams and brand stakeholders to align on creative needs timelines priorities and delivery expectations
• Lead project intake kickoff meetings project planning workback schedules task assignments and stakeholder communication
• Ensure priority workincluding key visuals key art packages marketing campaigns and launch materialsis properly scoped staffed and delivered on time
• Maintain visibility into project status risks shifting priorities dependencies approvals and resource constraints
• Proactively identify issues that could affect timelines quality or workload and recommend solutions or adjustments to Design leadership
• Manage project workflow within Asana including task creation ownership due dates dependencies reporting and project hygiene
• Coordinate feedback review rounds revisions approvals and final asset delivery across all relevant stakeholders
• Maintain accurate project documentation timelines briefs status updates and final asset archives
• Support QA and delivery-readiness reviews to ensure creative materials are complete accurate and approved before release
• Improve department processes related to creative intake prioritization assignments feedback approvals file organization and reporting
• Attend company events and work evenings weekends and travel as needed to support business and event deadlines

QUALIFICATIONS

• 5 years of experience in creative project management creative operations integrated production traffic management or design operations
• Experience working at a creative agency entertainment company live-events organization or high-volume in-house creative department
• Proven experience managing multiple creative projects and a large volume of assets across overlapping timelines
• Experience managing creative-team workload staffing resourcing project assignments and delivery schedules
• Experience working directly with senior leaders department heads marketing teams and brand stakeholders
• Strong understanding of creative development across design brand key art marketing campaigns print digital social web video and production
• Advanced experience with Asana or similar project-management platforms.
• Strong organizational communication prioritization and stakeholder-management skills
• Ability to remain calm organized and solutions-oriented in a high-pressure deadline-driven environment
• Proficiency in Google Workspace Microsoft Office Dropbox Mac and PC.
• Passion for music live events and culture is strongly preferred

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations enjoy new experiences and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over) ancestry color religious creed (including religious dress and grooming practices) family and medical care leave or the denial of family and medical care leave mental or physical disability (including HIV and AIDS) marital status domestic partner status medical condition (including cancer and genetic characteristics) genetic information military and veteran status political affiliation national origin (including language use restrictions) citizenship race sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression sexual orientation intersectionality or any other basis protected by applicable federal state or local law rule ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so including reasonable accommodations related to pregnancy in accordance with applicable local state and / or federal law. As part of its commitment to make reasonable accommodations Insomniac also wishes to participate in a timely good faith interactive process with a disabled applicant to determine effective reasonable accommodations if any which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available including promotion from within employee referrals outside advertising employment agencies internet recruiting job fairs college recruiting and search firms.

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidates education training and experience as well as the positions work location expected quality and quantity of work required travel (if any) external market and internal value including seniority and merit systems and internal pay alignment when determining the salary level for potential new compliance with the California Law a potential new employees salary history will not be used in compensation decisions.

The expected compensation for this position is:

** Pay is based on a number of factors including market location qualifications skills and experience.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.