Information Governance Specialist

Arnall Golden Gregory LLP (AGG) an Atlanta-based law firm with approximately 190 attorneys is seeking an experienced Information Governance Specialist. This is a senior individual-contributor role that advances the firms information governance data security and responsible artificial intelligence programs across the matter lifecycle. The Specialist combines deep records and data governance expertise with practical fluency in emerging technologiesparticularly the secure compliant adoption of AIto help the firm move forward safely rather than to stand in the way of progress.

The Specialist designs and operates governance processes evaluates and risk-assesses new tools and vendors defines access and identity models for firm systems and partners closely with Knowledge Management Conflicts Litigation Support the Office of the General Counsel and Information Technology. The role serves as a trusted advisor who translates governance privacy and security requirements into workable solutions for attorneys and staff.

Position Reports to: Director of Information Governance

FLSA Status: Non-exempt

Overall Responsibilities

Primary duties include but are not limited to the following:

• Participate in the design deployment and ongoing operation of information governance policies and procedures across physical and electronic records email and litigation support data ensuring consistent application of the firms retention schedules and disposition practices.
• Serve as a subject-matter resource on the responsible adoption of artificial intelligence advising on appropriate use data handling retention and confidentiality so attorneys and staff can use emerging tools safely and in line with professional and ethical obligations.
• Conduct vendor and third-party risk assessments for new and existing technologies review security posture data-protection commitments and contractual safeguards (including zero-data-retention and confidentiality terms) and recommend conditions for safe approval.
• Execute data classification policies and procedures and lead data quality unification and remediation efforts that improve the accuracy and reliability of client matter and administrative information.
• Govern Microsoft 365 and unstructured firm data establishing controls for storage location classification retention and protection of sensitive and regulated information.
• Design and improve governance-related workflows and automations such as lateral attorney onboarding matter intake and transfer and access requests to increase accuracy speed and auditability.
• Ensure compliance with ethical walls and legal hold processes partnering with the Office of the General Counsel and Conflicts to identify apply and monitor restrictions and preservation obligations.
• Coordinate the collection review and release of electronic and physical records for lateral attorney onboarding matter transfers and client records transfer requests applying firm withholding and release rules.
• Advise firm personnel on appropriate data storage locations and information governance questions providing instruction and training to staff attorneys and other users.
• Monitor regulatory developments and emerging best practices in information governance data privacy security and AI governance and translate them into actionable guidance and program improvements.
• Collaborate with Knowledge Management AI Team Conflicts Litigation Support and Information Technology to support their initiatives and to embed governance early in new projects and system rollouts.
• Other tasks as assigned.

Required Qualifications

• Bachelors degree in a related field
• Demonstrated knowledge of information governance records management data security and privacy principles.
• Working familiarity with AI governance concepts and the responsible secure use of emerging technologies in a professional-services or regulated environment.
• Strong analytical skills with the ability to interpret data and improve the management of client and administrative records.
• Ability to translate technical security and compliance requirements into clear guidance for non-technical stakeholders.
• Ability to work effectively both independently and as part of cross-functional teams.

Preferred Qualifications

• Minimum of two years of relevant experience in information governance records management data governance or knowledge management including experience operating at a senior or specialist level.
• Hands-on experience with records management and document management systems including importing exporting and migrating data between systems.
• Experience conducting vendor security or third-party risk assessments including review of security questionnaires SOC 2 / ISO 27001 reports and data-protection terms.
• Familiarity with AI governance frameworks (for example NIST AI RMF ISO 42001 or comparable emerging standards) and applicable privacy regulations.
• Experience building workflow automations within the Microsoft ecosystem (including Microsoft 365 SharePoint and workflow/automation tooling) and with Microsoft data protection and governance capabilities.

Mental / Physical / Environmental Requirements

• Indoor offices with controlled temperatures and limited exposure to noise dust and chemicals.
• Mobility within the office including movement from floor to floor.
• May sit for long periods of time.
• Crouching kneeling standing walking pushing pulling and lifting occasionally.
• Operating a personal computer telephone voicemail and other office equipment on a regular basis.
• Must be able to express and exchange ideas by means of the spoken and written word.
• Must have the ability to convey detailed information in a clear and concise manner through the spoken and written word.
• Must demonstrate strong problem-solving skills.

Hours & General Provisions

Hours: Full-time MF 9:005:30 (with 1 hour for lunch).

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Required Experience:

IC