Information and Record Clerks, All Other

We are hiring Information and Record Clerks All Other for one of our clients in Ocoee FL.

Job Description:

The submitted candidate(s) must be able to perform the following duties and/or tasks:

• Document review: Review physical and digital records for completeness accuracy and relevance; identify document types and groupings; flag missing duplicate or inconsistent records for follow up.
• Preparation for scanning: Remove staples paper clips and bindings; repair damaged documents as needed; organize records in logical order (chronological alphabetical or by FPID SPN WPI number); insert separator sheets where applicable; ensure legibility and readiness for high quality scanning.
• Document scanning: Operate appropriate scanning equipment and apply required resolution standards; convert physical records into approved digital formats (e.g. PDF); ensure image clarity correct orientation and completeness of scanned files.
• Indexing and data entry: Assign and verify metadata (e.g. name date project number document type); input and validate indexing data in designated systems or databases; maintain consistency with naming conventions and filing structures.
• Records search and retrieval: Locate and retrieve records from archived databases repositories or storage systems; validate results against request criteria; provide timely access to requested records.
• Uploading and application integration: Upload digitized documents to designated applications EDMS or case management platforms; ensure proper file association tagging and accessibility; troubleshoot upload or ingestion errors.
• Quality Assurance (QA) and Quality Review (QR): Perform QA checks to confirm clarity completeness and accuracy of scanned images; conduct secondary QR to validate indexing data entry and classification; document and resolve discrepancies.
• Application and workflow coordination: Coordinate with application owners stakeholders and departments to ensure proper document flow and system alignment; track document status; support system related issues and process improvements.
• Compliance and confidentiality: Ensure all processes comply with records management policies retention schedules and regulatory requirements; maintain confidentiality and secure handling of sensitive information.
• Records retention and destruction: Identify records eligible for destruction based on approved retention schedules and applicable laws; carry out secure destruction in accordance with Florida Public Records Law and state guidelines including completion of the Records Disposition Request form; maintain documentation and certificates of destruction for audit purposes.

Skills Required:

• Knowledge of records management principles lifecycle management and retention schedules.
• Knowledge of document imaging systems electronic document management systems (EDMS) and case management platforms.
• Knowledge of applicable regulations including Florida Public Records Law and data privacy requirements.
• Knowledge of quality assurance standards and data integrity practices.
• Knowledge of file formats scanning resolutions and indexing methodologies.
• Skilled in maintaining strong attention to detail for document review indexing and quality control.
• Skilled in performing accurate data entry and typing with a high degree of precision.
• Skilled in operating scanning equipment and related software efficiently.
• Skilled in effective organization and time management to handle high volume workloads.
• Skilled in analytical thinking and problem solving to identify discrepancies and resolve issues.
• Skilled in communication to coordinate effectively with team members and stakeholders.
• Ability to handle and process large volumes of records within established timelines.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Ability to follow standardized procedures while adapting to system or workflow changes.
• Ability to work both independently and collaboratively in a team environment.
• Ability to lift move and manage physical records weighing up to 30 pounds (as applicable).
• Ability to learn and navigate multiple software systems and databases.

Experience Required:

• 2 years records/document management retention quality assurance and quality control.

Education Required:

• Associates degree in science in Library and Information Technology Library and Archives Assisting Archival Studies Records/Information Management or another related field. Or equivalent work experience.

Work hours:

• Monday Friday 8:00 AM 5:00 PM.

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment that enables to find the high quality of talent with high success rate of talent delivery keeps us continue to be the best in the industry. By responding to this job posting you are consenting to receive text/SMS messages from us. Thank you.