Indiana Executive Assistant & Trustee Liaison

The Indiana Executive Assistant & Trustee Liaison will provide direct administrative support to the Indiana Executive Director and the Indiana Deputy Director in addition to serving as the primary liaison with Indianas volunteer Board of Trustees. They are responsible for coordination of Indiana Board of Trustee activities including board meeting planning communication and facilitating staff interactions. They are also responsible for supporting various trustee committees and assisting with board recruitment onboarding and stewardship. They will work closely with other Conservancy staff and are a key liaison with the Indiana Development team regarding prioritization and scheduling with the Executive Director and donors. They are also closely engaged with TNCs Trustee Program with learning opportunities offered by TNCs Trustee Liaison Network.

The Indiana Executive Assistant & Trustee Liaison will be responsible for a variety of administrative support tasks which include domestic and international travel arrangements calendar management drafting correspondence processing expenses and scheduling and coordinating logistics for meetings and special events. They will use available systems and resources to maintain track and research data and produce and review reports for their manager. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures and will provide targeted training related to needs of Director Deputy Director and Trustees. They will implement processes and practices and bring forth new ideas to improve effectiveness of our work. The Executive Assistant & Trustee Liaison will coordinate activities with multiple variables setting realistic deadlines and managing the timeline. They will communicate on behalf of their manager with staff in various programs across the Conservancy; as well as with donors vendors and business relations. As a key part of the Indiana Leadership team they will effectively communicate or distribute information to assist staff and trustees in making decisions solving problems and improving workflow.

Responsibilities & Scope

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines.

• Work within scope of programs strategic goals.

• Coordinate projects with several variables work within a defined timeline and budget.

• Demonstrate sensitivity in handling confidential information.

• Perform non-routine analysis research and follow-through.

• Ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements.

• Make purchases process invoices contract with vendors and assist with budget preparation.

• May act as a resource to others to solve problems and act in managers stead when instructed.

• May supervise administrative and/or volunteer staff including training and professional development.

• Provide input through project teams for the improvement of existing programs.

• Refer difficult questions and unusual problems to manager.

• Travel and work flexible hours.

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

This is a full-time position based at our office in Indianapolis Indiana with remote work from home available up to 2 days a week. Travel to preserves and offices across Indiana and the Midwest will occasionally be required to assist with meetings events and other projects. This position is responsible for planning quarterly trustees board meetings across Indiana that often involve over 40 attendees.

The Nature Conservancy in Indiana is seeking an Executive Assistant & Trustee Liaison to support a dedicated group of leadership and volunteer trustees. Were looking for someone with strong experience in being a part of a diverse multi-disciplinary team. The ideal candidate should have exceptional communication and collaboration skills attention to detail be comfortable adapting to change and have experience providing administrative support to a director and team. Experience working closely with and engaging a large Board of Trustees is desired. This is an exciting career opportunity for someone wanting to make a difference for people and nature with the worlds leading conservation organization!

• Bachelors degree and 2 years experience; or equivalent combination.

• Experience generating reports and interpreting data.

• Experience in business writing editing and proofreading.

• Experience organizing time and managing diverse activities to meet deadlines.

• Experience working across teams and communicating with a wide range of people.

This position requires a valid drivers license and compliance with TNCs Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles rental cars or personal vehicles on behalf of the Conservancy if considered high risk drivers. To learn more about the Auto Safety Program visit under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement which may include a review of the prospective employees motor vehicle record.

This position requires a valid drivers license and compliance with TNCs Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles rental cars or personal vehicles on behalf of the Conservancy if considered high risk drivers. To learn more about the Auto Safety Program visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement which may include a review of the prospective employees motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $59500 - $63000 for annual base salary (subject to tax withholdings). This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

Do you have military experience Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.