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IN-IDOH-Administrative Assistant

Buzzclan

Job Location:

Indianapolis, IN - USA

Monthly Salary: Not provided by the employer

Posted: 23 June 2026 (30+ days ago)

Application Deadline: 20 September 2026

Vacancies: 1 Vacancy

Job Summary

This position provides both administrative and clerical support for Licensing Enforcement & Survey Processing for Long Term Care and the ICF/IID programs.

Purpose of Position/SummaryIt is primarily responsible for saving survey data and formsand ensuring data is entered timely and accurately into the iQIES federal databases in order to meet federal performance standards. Responsible for following the data retention plan for all public and confidential records for the Licensing Enforcement& Survey Processing areas.

Essential Duties/Responsibilities

Enter data in the iQIES system from federal forms included in the recertification survey kits for the LTC and ICF/IID program.

Save final survey reports(survey report with approved plan of correction) with the appropriate naming conventions to the proper survey events in iQIES.

Job Requirements

Ability to communicate both orally and in writing effectively

Ability to multitask and prioritize/coordinate work to ensure deadlines are met

Attention to detail

Ability to troubleshoot issues to minimize delays in meeting deadlines

Working knowledge of and ability to operate various information technology equipment; such as computersprinters scanners and photocopiers

Working knowledge of and experience with basic computer programs (e.g. Word Excel and Outlook)

Working knowledge of or ability to learn specialized computer programs (e.g. iQIES) and other software applications utilized within the Division

Ability to maintain confidentiality of Division documents (e.g. surveys complaint informationmedical records)

Working knowledge of or ability to learn survey forms as relates to survey packets

Basic knowledge of agency program terminology and computer language

Working knowledge of secretarial/clerical procedures used in performing standardized office duties

Ability to prepare standardized correspondence and reports

Difficulty of Work

Employee performs varied tasks following established procedures and practices that may require some decision-making and/or problem-solving. Assignments are usually detailed with multiple variables within the assignment. Absolute accuracy is essential to program integrity. Employee must be able to handle a wide variety of people both via email and telephone with professionalism and detail to their concerns.

Responsibility

Assignments are carried out in accordance with standardized procedures and general work instructions that require adherence to set protocols accurately and timely meeting both Federal and Division mandated time frames.

Personal Work Relationships

Maintain positive work relationships with in-house professional administrative and secretarial/clerical staff; field staff;supervisors/managers; training staff; providers; families and residents (as applicable); IDOH personnel; CMS; and other public agencies in order to support the agency s mission of promoting protecting and providing for the health of Hoosiers.

Physical Effort

The physical effort required by this position is consistent with general office activities including lifting files; reaching and bending to obtain files from shelves; sitting at a desk and typing on a computer employee works primarily in the offices of IDOH utilizing computer systems to accomplish tasks.

Working Conditions

The employees work will be conducted in an office setting.

Required/Desired Skills

Skill	Required /Desired	Amount	of Experience
Working knowledge of and ability to operate various information technology equipment; such as computers printers scanners and photocopiers.	Required	1	Years
Working knowledge of and experience with basic computer programs (e.g. Word Excel and Outlook)	Required	1	Years
Working knowledge of or ability to learn specialized computer programs (e.g. iQIES) and other software applications utilized within the Division	Required	1	Years
Ability to maintain confidentiality of Division documents (e.g. surveys complaint information medical records)	Required	1	Years
Working knowledge of or ability to learn survey forms as relates to survey packets	Required	1	Years
Basic knowledge of agency program terminology and computer language	Required	1	Years
Working knowledge of secretarial/clerical procedures used in performing standardized office duties	Required	1	Years
Ability to prepare standardized correspondence and reports	Required	1	Years
Ability to communicate both orally and in writing effectively	Required	0
Ability to multitask and prioritize/coordinate work to ensure deadlines are met	Required	0
Attention to detail	Required	0
Ability to troubleshoot issues to minimize delays in meeting deadlines	Required	0

Questions

No.	Question
Question1	Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement
Question2	What is your candidate s email address
Question3	Where does your candidate currently reside (City & State)
Question4	If selected for engagement your candidate s hourly Pay Rate must be -. The Provider Markup for this position is 32%. Do you agree to these requirements
Question5	This position is anticipated to last 6 months to a year but no later than November 2027. Does your candidate accept
Question6	This position is fully onsite at 2 North Meridian Street Indianapolis IN due to security requirements. Does your candidate accept
Question7	Interviews for this position will be done remotely via Teams. Does the candidate agree to this requirement