Hybrid Administrative Operations Specialist

Hybrid Administrative Operations Specialist
Pay Rate Range: $25.00 - 29.00/hr (W2)
Employment Type: Contract (Potential Temp-to-Hire)
Duration: 07/01/2026 12/22/2026
Schedule: Full-Time Monday Friday 8:00 AM 5:00 PM
Hours: 40 hours/week
Work Arrangement: Hybrid (minimum 3 days onsite per week)
Location: Stanford CA
Job Code:

Tekberry offers a $100 payment for referrals!

Tekberry is seeking an experienced and highly independent Administrative Operations Specialist to support researchers and staff within a fast-paced academic environment. This role provides comprehensive financial procurement travel administrative and office operations support while ensuring all requests are completed accurately proactively and on time.

The ideal candidate is a customer service-oriented professional with significant experience using Stanford administrative and financial systems and the ability to work independently with minimal supervision. This role requires strong communication skills exceptional attention to detail and the ability to manage multiple priorities while supporting faculty researchers and staff.

Candidates must have direct experience using Stanford administrative and financial systems.

• Create and manage purchase orders from initiation through payment completion
• Establish new suppliers and vendors within Stanford systems
• Submit invoices and monitor payment status to ensure timely processing
• Track outstanding transactions and proactively follow up through resolution
• Make authorized PCard purchases and process reconciliations
• Coordinate and book TCard travel arrangements
• Reconcile TCard expenses and submit required supporting documentation
• Prepare and process employee reimbursements for travel and business expenses
• Process reimbursements related to research team purchases and activities
• Ensure all purchases comply with Stanford policies and financial procedures
• Maintain accurate transaction records and supporting documentation

• Provide general administrative support to researchers and staff
• Serve as a resource for administrative processes and transaction-related questions
• Coordinate and manage requests from multiple stakeholders
• Monitor requests through completion and communicate status updates
• Maintain organized files records and documentation
• Support faculty researchers and staff in a fast-paced environment

• Assist with daily office operations and facilities coordination
• Submit work orders for maintenance repairs and facilities-related needs
• Order office supplies and monitor inventory levels
• Coordinate deliveries and office-related purchases
• Schedule conference rooms and meeting spaces
• Coordinate catering beverages and snacks for meetings and events
• Assist with departmental events workshops and gatherings as needed
• Provide office access support as authorized

• Minimum of 1 year of direct Stanford administrative experience
• Demonstrated experience using Stanford systems including:
  • PCard
  • TCard
  • Reimbursement processing
  • iProcurement
  • Purchase Orders
  • Supplier setup
  • Invoice processing
• Experience supporting multiple stakeholders in a fast-paced administrative environment
• Excellent written and verbal communication skills
• Strong customer service orientation and professionalism
• Proven ability to independently manage assignments from initiation through completion
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize competing priorities and meet deadlines
• Proficiency with:
  • Microsoft Outlook
  • Slack
  • Google Docs
  • Google Sheets
• Ability to work effectively both independently and collaboratively

• Associates degree preferred
• Additional administrative financial or operational experience within Stanford University strongly preferred
• Experience supporting faculty researchers or academic departments
• Familiarity with Stanford financial and administrative policies and procedures

• Significant experience working within Stanford administrative and financial systems
• Strong customer service mindset and professionalism
• Excellent communication skills responsiveness and follow-through
• Ability to work independently with minimal supervision
• Strong sense of ownership accountability and reliability

• Hybrid work arrangement requiring onsite presence at least three days per week
• Frequent computer use involving financial and administrative systems
• Regular interaction with faculty researchers staff vendors and visitors
• Ability to manage a high volume of transactions and requests simultaneously
• Fast-paced academic environment requiring flexibility and excellent time management

We need hard-working reliable employees. If youre ready to provide exceptional operational and administrative support while leveraging your Stanford systems expertise we want to hear from you!

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

By applying to this position you agree to receive text message updates from Tekberry regarding your application status. Msg & data rates may apply. Reply STOP to opt out.

#INDHP