Human Services Associate Full Time

Under immediate supervision provides comprehensive administrative and case support to the Family Services Division. Responsibilities include maintaining accurate client records by filing paper documents uploading electronic case materials drafting correspondence and processing case actions. Supports family services workers through activities such as conducting required relative searches every 90 days preparing and sending kinship notifications monitoring court dates uploading court documents initiating OASIS entries and ensuring all court orders and affidavits meet legal validity requirements.

Assists workers with completing and submitting CSA packages and Title IVE eligibility packets within required timelines by gathering verifying and submitting all necessary documents. Requests birth and identity records completes Title IVE Medicaid applications and ensures all placement and financial agreements are updated and accurate. Processes invoices pcard purchases and financial documentation; creates circulates and submits case actions; and notifies appropriate staff of placement or case changes.

Maintains accuracy of OASIS by auditing and updating client financial education medical custody placement court and independent living screens. Conducts SPIDeR searches to verify information and submits IT tickets when system corrections are required. Pulls and distributes monthly performance reports including Critical Outcome Scorecards AFCARS error reports monthly client visit reports physical and dental exam tracking congregate care review IL assessment status credit freeze status and other required permanency and dataquality metrics.

Supports caseworkers by tracking agerelated service changes medical and dental appointments childcare licensing requirements BIDs and other compliancerelated documentation. Coordinates and documents Family Partnership Meetings ensuring all plans are uploaded and recorded appropriately. Communicates with the City Attorneys office for missing court documents and maintains consistent information flow with IVE and CSA teams regarding placement changes.

Performs clerical duties including drafting letters preparing meeting agendas developing spreadsheets collecting data filing reports and completing other assigned administrative tasks. Provides general program support by facilitating training requests researching contracted vendors assisting with scheduling providing transportation for clients and foster children and supporting the overall work of the Family Services Division. Performs other duties as assigned.