Human Resources Specialist

HR Assistant

Position Summary

As an integral part of Heritage Academy this position will support the Human Resources department with recruitment onboarding employee records compliance documentation communication and administrative support. This position will help ensure that Heritage Academy provides timely organized professional and friendly support to candidates employees campus leaders and administrative teams in alignment with the vision and mission of Heritage Academy.

Duties & Responsibilities

Assist with annual development and management of human resources systems including hiring calendars onboarding timelines employee documentation and department organization.

Create positive relationships with campus leaders administrators employees candidates vendors and other stakeholders to create value for Heritage Academy families.

Support recruitment hiring onboarding employee records and compliance efforts for the Paul Revere and Heritage Academy schools.

Help to communicate the employee value proposition and employment case for joining and remaining with Heritage Academy.

Assist with the candidate and employee relationship management process including communication scheduling screening support onboarding assistance documentation and employee follow-up.

Support human resources strategies related to staffing employee support compliance and organizational effectiveness including:

Job postings candidate communication interview scheduling and applicant tracking;

New hire onboarding orientation preparation and required paperwork;

Employee records compliance documents and administrative support.

Execute the process of scheduling face-to-face phone and virtual interviews.

Help support the hiring and employee service efforts for the Paul Revere and Heritage Academy Schools.

Assist with the development implementation and management of a comprehensive employee/candidate tracking documentation and management system.

Support the human resources infrastructure including:

Data and information management;

Employee communication recognition and support;

Hiring onboarding personnel records and compliance tracking.

Assist with budget performance and human resources reporting.

Work closely with other departments to communicate the mission and vision of the organization and the importance of hiring supporting and retaining excellent employees in a consistent and proactive way.

Represent the organization in public.

Other duties as assigned

Qualifications Competencies & Strengths

Education: High school diploma or equivalent required; Associates or Bachelors degree preferred

Experience: 1-3 years administrative human resources recruiting school operations customer service or office support experience preferred

Special Skills:

Excellent communication skills

Professional and friendly disposition

Proficient with computers and office software applications including MS Office tools and UKG

Outstanding organizational skills

Strong attention to detail and ability to manage confidential information

Ability to support recruiting onboarding employee documentation compliance tracking scheduling data entry employee communication and general HR administrative processes

Knowledge of school operations employment practices or human resources procedures preferred

Bilingual (Spanish) preferred

Proficient with computers and software applications including Google Suite and Microsoft Office tools

Type of fingerprint clearance: Shall be fingerprint checked pursuant to A.R.S 15-512
Physical functions: Regularly required to sit stand walk talk hear and operate a computer hand-held learning devices and other office equipment. Reach with hands and arms and must occasionally lift and/or move up to 50 pounds.
Equipment used: Frequent computer use is expected.
Work Environment: Typical office environment is expected; occasional exposure to outdoor weather.

Travel: 10-25%

This description reflects managements assignment of essential functions it does not exclude or restrict the tasks that may be assigned.

Required Experience:

IC