Human Resources Specialist FMLA

The first review of the required documents will be June 15 2026. Please submit the following required documents on theState of Montana Careerswebsite:

• Resume - Please include dates of employment and your supervisors name/phone number for each position.

• Cover Letter.

• Three Professional References.

If the required documents are not submitted your application will not be reviewed. When submitting the required documents you must check the relevant document box to ensure your attachments are uploading correctly to the specific application for this position. Documents not requested will not be considered in the recruitment process.

An employee new to the State of Montana will serve a one-year probationary period. The successful applicant will be subject to a criminal background check including the Child Protection Services registry.

This position may be eligible for a statutory $1.00 per hour base pay increase effective July 1 2026.

Why Work for DPHHS:

DPHHS offers a variety of opportunities to help you make a difference in your community and further your career. As a service-oriented employer DPHHS seeks employees who are passionate about customer service and committed to the mission: Serving Montanans in their communities to improve health safety and well-being and empower independence.

Benefits of working for DPHHS:

• Work/life balance.

• Family-friendly policies.

• Dedicated and caring colleagues.

• Health coverage.

• Retirement plans.

• Paid vacation sick leave and holidays (combination of up to 38 per year).

• Opportunities and room for professional growth.

• Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under PSLF.

This position may be eligible for partial teleworking within the State of Montana. The supervisor will provide specific conditions and you must adhere to state policy.

This position is in Helena MT. Helena exists as a crossroads between past and present tame and untamed mountainous wilderness and hometown warmth. It is a place where you can hike for miles without seeing a soul stroll through the charming downtown and enjoy breweries with breathtaking views all on the same day. From the early roots of Blackfeet Salish Crow and Bannock tribes who found this land abundant with bison and natural resources to the four prospectors who struck gold in 1864 Helena is a place rich with history beauty and life. Learn more by visiting.

Job Overview:

Your primary focus in this position is serving as the Department of Public Health and Human Services subject-matter expert on the Family and Medical Leave Act (FMLA) and its intersection with the Americans with Disabilities Act (ADA) and Workers Compensation (WC). Rather than receiving and processing all FMLA requests directly this role provides consultation and guidance to HR Partners who serve as the first point of contact for employees and supervisors on routine FMLA matters.

DPHHS has over 3000 employees statewide and you would support a high volume of varied complex leave situations. You will act as thebridge between FMLA ADA and Workers Compensation helping HR Partners recognize when a case involves overlapping legal accommodation returntowork or safety considerations and ensuring that all relevant stakeholders are informed and complex or highrisk situations you will review the facts interpret applicable laws and policy recommend a compliant path forward and support consistent communication among HR Partners the Civil Rights/EEO Coordinator the Safety/Workers Compensation Specialists management and other appropriate parties. You are also responsible for the accuracy and completeness of FMLA documentation and related data as well as for producing clear reliable reports that support leadership decisionmaking and compliance.

In addition you will contribute to policies procedures templates training communications audits and process improvements that strengthen crossprogram coordination. You may provide secondary operational HR support in areas such as compensation and classification recruitment and onboarding and employee relations and may serve as backup for other HR functions as needed but this is not your primary focus.

What You Will Do:

You will partner with Human Resources and Department leadership to:

• Provide expert guidance on complex leave mattersby consulting with the HR Partners on difficult unusual or high-risk FMLA cases and helping ensure consistent application of law policy and best practice.

• Coordinate overlapping programsby identifying when FMLA cases also involve ADA accommodations Workers Compensation return-to-work issues or safety concerns and ensuring the right stakeholders are brought in at the right time.

• Strengthen consistency across the Departmentby developing and maintaining tools templates training workflows and communication methods that help HR Partners navigate medical leave and cross-program issues.

Knowledge Skills and Abilities required for the first day of work:

• Analytical solution-focused problem solver: Able to spot patterns identify issues and recommend process improvements that align with best practices.

• Comfortable with complex rules and ambiguity: Researches and interprets technical and legal information then summarizes it clearly for others.

• Self-directed and adaptable: Works proactively with minimal supervision manages competing priorities and meets deadlines in a changing environment.

• Detail-oriented and quality-driven: Produces accurate thorough work and routinely checks for errors or inconsistencies.

• Strong communicator: Clearly and professionally communicates in writing and verbally with varied audiences.

• Collaborative relationship-builder: Works effectively in teams builds professional relationships and adjusts approach based on different roles and levels in the organization.

• Technically proficient: Learns and uses complex service-related software and HR systems.

• Trainer and customer-service oriented: Guides and trains others while providing excellent responsive customer service.

• Professional and discreet: Remains neutral and calm in adversarial situations and maintains confidentiality and discretion.

Minimum Qualifications

• Associate degree in a related field such as human resources business public administration psychology journalism English or marketing.

• Three years of job-related experience working in a professional office environment. Relevant experience may include human resources leave administration accommodations Workers Compensation coordination benefits risk/safety case management compliance or similar work involving documentation policy application and customer service.

Other combinations of education and experience that clearly demonstrate the knowledge skills and abilities needed for this role may be considered. If you do not have a degree but have developed comparable skills through work experience training or education you are encouraged to describe that in your application materials.