Human Resources Position Specialist

In order to be considered for this position applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed regardless of the presence of an attached resume.

Once the posting closes all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive concise history of their education certification licensing and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting please contact Sherry Christman Human Resources Analyst at or .

DEFINITION
The Human Resources Position Specialist position is responsible for performing a variety of administrative and professional work in coordinating human resources functions of the County of Northampton. Work duties include assisting with recruitment efforts with a focus on the Department of Human Services administering preemployment testing and supporting onboarding and orientation processes.

SUPERVISION RECEIVED
This position reports directly to the Deputy Director of Human Resources and Director of Human Resources.

SUPERVISION EXERCISED
This position does not exercise supervision over other employees.

ESSENTIAL DUTIES OF THE POSITION
Assists and advises applicants in all phases of the hiring process with a primary focus on Pennsylvania State Civil Service positions for the Department of Human Services.

Maintains open-communication with hiring managers within the Department of Human Services to help meet their hiring needs. Utilizes phone calls e-mail correspondence and Skype for Business.

Creates experience and training exams for Human Services positions as needed with the assistance of the Department of Human Services.

Ensures appropriate and current job descriptions are maintained for each position. Reviews job descriptions annually and makes them available to employees.

Provides exceptional customer service by effectively communicating by telephone email or in person. Expertly resolves issues or directs visitors to appropriate staff able to provide assistance.

Creates external job postings for online job boards college websites and/or specialized websites as needed.

Assists with the maintenance and upkeep of the job posting bulletin boards. Ensures expired postings are removed immediately and new postings appear on the bulletin boards on live date. Reviews any other materials on bulletin boards for relevancy and removes any items not approved for posting.

Prepares offer letters for job candidates as needed.

Tracks the completion of new hire Authorized Driver paperwork and ensures that motor vehicle history reports are performed. Collects signed Vehicle Safety policy paperwork and vehicle insurance information and shares with Executive Secretary of Administration once all forms are received. Maintains and updates a tracking spreadsheet for reference as well as maintaining the files where printed copies are stored.

Assists with recruitment efforts as needed. Attends job fairs and other recruitment events as scheduled. Creates flyers and brochures for job fairs.

Conducts follow up interviews at various times as part of the onboarding process.

Conducts prescreening interviews with external candidates eligible for interview ensures their answers to the supplemental questionnaire are accurate with regards to salary education driving requirements etc.

Uses HRIS (OneSolution) to enter data for new employees as well as changes needed to keep employee records updated and accurate as needed.

Assists with screening ranking and filling vacant positions.

Manages DHS Jobs email inbox responding to applicant inquires.

Assists with conducting pre-employment testing. Prepares for test sessions by printing rosters and test materials and rearranging the test room when necessary. Administers test sessions in a professional timely and consistent manner.

Composes correspondence using Microsoft Office and Outlook or any other necessary applications. Correspondence may include new hire offer letters applicant test results rejection letters spreadsheets for tracking purposes etc.

Establishes and maintains files in alphabetic chronological numerical or other basis. Retrieves requested materials from files. Scans signs date-stamps or otherwise identifies and/or controls files.

*An employee assigned to this title shall perform a majority but may not perform all of the duties listed in this job description. Conversely minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE High school or general equivalency diploma required; AND

At least two (2) years of satisfactory full-time professional human resources work experience.

KNOWLEDGE SKILLS AND ABILITIES
Knowledge of state and federal labor laws and regulations as well as the ability to learn specific rules and regulations governing human resources administration for the County.

Knowledge of computers and computer software including Microsoft Office applications. Ability to develop Excel spreadsheets and create formal correspondence in Microsoft Word.

Excellent communication and interpersonal skills with the ability to listen effectively respond appropriately and maintain mutual comfort level while relating to a diverse clientele both verbally and in writing.

Skill in public speaking with the ability to communicate effectively before a group.

Skill in gathering information from and explaining procedural and/or processing requirements to visitors callers applicants members of the public and representatives from other offices both within and outside of the County.

Excellent time management prioritization and multitasking skills along with the ability to maintain sufficient flexibility to respond to immediate demands. Ability to manage projects simultaneously while working under pressure to meet deadlines.

Ability to learn to utilize the necessary software specific to the Human Resources department.

Ability to establish and maintain filing and other recordkeeping systems.

Ability to preserve confidential and sensitive information.

Ability to maintain composure and tactfully handle sensitive situations.

Ability to establish and maintain working relationships with County staff other agencies and the general public.

Ability to read write speak understand and communicate in English to perform the duties of this position.

Ability to add subtract multiply and divide in order to perform the functions of the position.

TOOLS AND EQUIPMENT
Telephone personal computer (including HRIS Microsoft applications and other specialized software) calculator scanner fax machine and copy machine.

PHYSICAL DEMANDS
While performing the duties of this job the employee is frequently required to walk sit talk or hear.

The employee must occasionally lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES
Formal application rating of education and experience interview and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: CS/GR19
UNION STATUS: NON-UNION

Updated June 2026