Human Resources Coordinator

We are seeking a dynamic detail-oriented and forward-thinking Human Resources Coordinator to join our Human Resources team. This role is ideal for someone who has strong working knowledge of HR practices enjoys supporting employees and candidates and thrives in a fast-paced mission-driven environment.

The Human Resources Coordinator will serve as an important point of contact for HR-related questions onboarding support employee records compliance tracking unemployment claims insurance documentation safety committee participation and general HR administration. This individual must be highly organized professional confidential and comfortable balancing multiple priorities while providing excellent service to employees candidates managers and external partners.

The ideal candidate is a team player who brings initiative sound judgment strong administrative skills and a willingness to support both day-to-day HR operations and broader compliance needs.

What Youll Do:

• Respond to internal and external HR-related inquiries and requests providing timely assistance or directing matters to the appropriate HR team member.
• Support candidates and new hires throughout the onboarding process to ensure a smooth and organized transition into employment.
• Maintain accurate personnel-related data in HRIS system.
• Ensure employee files are complete accurate and compliant with IDPH and other applicable state requirements.
• Handle unemployment claims including gathering information preparing responses maintaining records and coordinating with appropriate parties as needed.
• Assist with HR compliance reporting including EEO-1 reporting Illinois Equal Pay Act reporting and other required filings.
• Provide certificates of insurance as requested.
• Support insurance-related matters including auto accident documentation vehicle insurance property insurance and coordination for newly acquired vehicles or properties.
• Serve as a member of the Safety Committee and assist with safety-related documentation tracking reporting and follow-up.
• Maintain confidentiality when handling employee information agency records claims and compliance-related matters.
• Provide general administrative support to the Human Resources Department.
• Assist with special projects and other HR-related duties as assigned.

What Were Looking For:

We are looking for someone who is dependable resourceful and eager to contribute to a collaborative HR team. The successful candidate will be able to work independently communicate professionally manage confidential information appropriately and bring a proactive approach to HR support and compliance.

Why Join Us

This is an excellent opportunity for an HR professional who wants to grow their experience in employee support HR operations compliance onboarding reporting and risk-related administration. You will be part of a mission-driven team where your work directly supports employees and strengthens organizational operations.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications:

• Bachelors degree in Human Resources Business Administration or a related field preferred; equivalent experience may be considered.
• Previous experience as an HR Assistant HR Coordinator or in a related administrative HR role.
• Working knowledge of HR practices onboarding employee records compliance and general HR administration.
• Experience using an HRIS system required; Paylocity and/or UKG experience strongly preferred.
• Strong Microsoft Office skills including Word Excel PowerPoint and Outlook.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work professionally with employees candidates managers vendors and external agencies.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Strong organizational time management and follow-through skills.
• Excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Team-oriented proactive and solutions-focused mindset.

Envision Unlimited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Envision Unlimited offers competitive salaries and a generous benefit package to our professionals:

Blue Cross/Blue Shield Medical Coverage: HMO PPO HSA

Dental and Vision Insurance Options

Flexible Spending Accounts

Company paid Life Insurance

12 Paid Holidays

Paid vacation sick time and personal days

403B plan

Voluntary Life STD and other benefits

In house training and CEUs

Employee Assistance Network

Support for pursuing clinical licensure (financial and time off)

Opportunity for career growth & development

Student Loan forgiveness participant program