Human Resources Assistant Recruiting Manager

Job Title: Assistant Recruiting MangerJob Department: Human ResourcesJob Pay Range: $58000.00 - $62000.00 / annual salaryJob Summary:As an Assistant Recruiting Manager you will support the International & Domestic Recruiting Manager in coordinating and implementing recruitment activities for the Employment Team. This position assists with domestic and international recruiting initiatives candidate coordination hiring processes and day-to-day recruitment operations while helping departments meet their staffing needs efficiently and more about Broadmoor Duties and Responsibilities include following. Other duties may be assigned:Serve as a resource and subject-matter expert for international recruitment and participant programs providing guidance to candidates employees department leaders and Employment Team the International & Domestic Recruiting Manager by establishing priorities improving recruitment processes and ensuring international recruiting initiatives are completed accurately efficiently and in accordance with established timelines. International Recruitment & Participant CoordinationRespond promptly and professionally to international placement inquiries received by email telephone and other communication regular communication with incoming international participants to answer questions provide program and employment information and obtain updates regarding visa processing travel and arrival and maintain current recruitment materials including information regarding available positions and international employment accurate master participant lists for international programs including participant names departmental rotations start and end dates Broadmoor ID numbers and other required and complete required host employer documentation for J-1 12-month J-1 6-month Work and Travel and H-2B and distribute formal employment offers to international participants; track receipt and maintain signed J-1 transfers including required data entry in Dayforce and maintenance of the J-1 Master accurate records and communicate participant arrivals delays cancellations departures and visa-related concerns to appropriate department managers and Sponsorship & Program AdministrationPartner with the International Staffing Manager and visa sponsorship agencies to coordinate and develop required J-1 training plans ensuring signed documentation is properly distribute and track Training Accomplishment Letters Travel Authorization Forms travel validation requests and other required participant and submit required arrival verification notifications to visa sponsors in a timely professional communication with schools visa sponsors agency partners and other program representatives regarding participant status sponsorship requirements and program-related and support site visits from visa sponsors schools and international program monitor and reconcile sponsorship fees advanced by the hotel including tracking participant repayment and coordinating discrepancies as needed.H-2B Program SupportAssist the International Staffing Manager with H-2B arrivals onboarding departures and cash with preparing required documentation for H-2B petitions and maintaining hotel data necessary to support visa and assist with flight arrangements for arriving and departing H-2B and report applicable arrival and departure reimbursements for H-2B employees to the International Staffing Manager and Housing CoordinationCoordinate and maintain records associated with the arrival stay and departure of approximately 300 H-2B employees and 500 J-1 participants and maintain participant profiles in the employee housing system including names check-in and check-out dates Broadmoor ID numbers photo identification and other required proactive email communication regarding upcoming international participant arrivals and housing with Accounting and the Housing Manager regarding payroll deductions for rent deposits fines and other applicable housing with the Human Resources Generalist team and Housing Manager to assist with resolving housing-related employee relations Orientation & Employment SupportCoordinate and execute onboarding and orientation programs for international participants ensuring a professional and welcoming arrival international participants in the onboarding scheduler open appropriate job requisitions and complete required employment-system data the Employment Team with general onboarding and recruitment activities as operational needs Social Security Administration visits including scheduling preparation of participant packets transportation tracking and applicable Dayforce data entry distribute HireRight I-9 communications maintain records of participants awaiting Social Security numbers and assist in resolving documentation with the Culinary Executive Assistant/F&B Administration to maintain accurate culinary participant master lists by kitchen and Engagement & Cultural ProgrammingManage international participant communications through Beekeeper including posting and monitoring the J-1 communication flyers promotional materials and communications for international participant programs events and with planning and coordinating cultural activities and trips including promotion participant communication attendance tracking and occasional participation in scheduled with Accounting to accurately track attendance and applicable deductions for cultural & Operational SupportMaintain accurate organized and confidential international recruiting employment housing and program records in accordance with established effective working relationships with department managers Human Resources Accounting Housing Guest Services international partners schools and sponsorship the day-to-day operations and special projects of the Human Resources and Employment Teams assisting in other areas as business needs organized and responsive while managing multiple international programs deadlines participant inquiries and competing a high level of professionalism discretion and attention to detail when handling confidential employee and participant travel may be required to support recruitment and international staffing complete compliance with The Broadmoor guidelines operational procedures safety policies and institutional standards for excellence (Forbes Travel Guide and AAA Five-Diamond).Maintain a willingness to learn about The Broadmoors history estate grounds wilderness properties culinary offerings and retail additional duties and responsibilities as required. Performs other duties as assigned. - This is not necessarily an exhaustive list of all responsibilities skills duties requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job or to require that additional or different tasks be performed when circumstances we are looking for:Bachelors degree in HR hospitality or business recruitment experience in hospitality or high-end resort operations is highly preferred; however an equivalent combination of relevant education and professional background will be experience working with international visa programs international recruiting or international staffing processes experience managing social media platforms internal communications recruitment marketing or promotional campaigns preferred.A valid drivers license is required as this role may involve transporting equipment across the Resort. Please note that all employees operating Broadmoor vehicles must be at least 18 years of to utilize Microsoft Office tools for documentation and email with Applicant Tracking Systems (ATS) HRIS platforms and Microsoft Office Suite / Google Workspace. Working knowledge of international employment laws and visa interpersonal cross-cultural communication and public-speaking skills. Highly organized with strict attention to detail in managing fast-paced candidate pipelines.A highly motivated team player who connects easily with colleagues and drives results through positive energy and seamless communication skills negotiation conflict resolution and ability to work in fast-paced to lift pull or push up to 50 lbs. with assistance and proper safety schedule including weekends and holidays as required by the calendar of events.*Reasonable accommodation will be provided for individuals with disabilities.*Not sure you meet every qualification We still encourage you to apply. At The Broadmoor we value exceptional candidates who bring a genuine willingness to learn grow and help us deliver Five-Star Choose The BroadmoorJoin the team at the worlds longest-running Five-Star Five-Diamond Resort. At The Broadmoor we invest in your future with comprehensive benefits professional growth and mentorship from top industry : We empower our team with a rewards package including comprehensive health and dental insurance a 401(k)-retirement plan and exclusive local click here for a comprehensive list of Development: Your growth is our priority. Whether you are seeking a seasonal position or a long-term career we provide the hands-on development and training you need to NotesYour application will not be penalized for redacting or removing any age-identifying information (such as your age date of birth or dates of school attendance/graduation).This posting is expected to close by the date listed at the top of the page. We encourage applicants to apply early as this position may close sooner if filled. If necessary this posting will remain open until it is filled.