Human Resources Assistant

About Child Mind Institute

Were dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. Weve become the leading independent nonprofit in childrens mental health by providing gold-standard evidence-based care delivering educational resources to millions of families each year training educators in underserved communities and developing tomorrows breakthrough treatments.

Position Details:

As part of the Human Resources team you will report to the Human Resources Operations Manager and support the efficient operation of the HR department with responsibilities spanning onboarding offboarding benefits administration support training coordination compliance activities and HR data this role you will play an important part in supporting daily HR operations enhancing the employee experience and contributing to broader HR initiatives.

This is a non-exempt full-time position based in our New York City headquarters. The position follows a hybrid work arrangement and requires a minimum of four (4) days per week in the office on a schedule determined by your supervisor.

You Will:

• Coordinate all aspects of the onboarding and offboarding processes including offer letter generation background checks new hire paperwork I-9 verification ensuring a seamless transition for incoming and departing employees interns externs and volunteers.

• Share in the management of the Human Resources Inbox and provide HR policy guidance. Ensure comprehensive responses and escalate complex issues to the appropriate HR team member while ensuring resolution.

• Maintain HR records and compliance documentation on paper and in the HRIS system including I-9 verification offer letters and policy acknowledgments.

• Audit and process invoices ensuring accurate coding and submission within our check request system.

• Support HR reporting for key metrics and support ad hoc reporting requests by gathering and analyzing data to meet organizational needs.

• Perform additional job-related duties as assigned.

You Have:

• Bachelors degree a degree in Human Resources Communications or English or equivalent work experience.

• At least 2 years of experience working in Human Resources or related field.

• Proficient knowledge of Microsoft Office suite.

• Prior experience with an HRIS

• Ability to maintain confidentiality and handle sensitive matters; must be able to operate with professionalism discretion diplomacy and possess sound decision-making skills.

• Strong interpersonal and communication skills with a demonstrated ability to establish and maintain effective working relationships with a wide range of individuals/groups.

• Should be organized resourceful and detail oriented with the ability to prioritize tasks in a fast-paced environment.

• Ability to meet deadlines and manage workload.

• Adaptable to changing priorities and requirements.

• Takes initiative in addressing needs and completing tasks.

• Works well within a team and supports colleagues.

#LI-hybrid

Our Benefits

Our great compensation package and benefits include medical insurance 401(k) paid parental leave dependent care discounted tickets and entertainment perks programs. For more information about our benefits please visit our employee benefits website.

Pay Range

The salary range for the position is posted. Factors such as candidates work experience education/training job-related skills internal peer equity as well as market and business considerations affect the salary offered within this addition this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role) if an authorization is granted to work outside of the location listed in this posting.

EEO Disclaimer

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment regardless of race color religion creed sex (including pregnancy childbirth breastfeeding or related medical conditions) sexual orientation gender identity gender expression age national origin ancestry citizenship status marital status military or veteran status physical or mental disability genetic information medical condition or any other characteristic protected by applicable federal state or local laws.

In compliance with California law we also prohibit discrimination based on reproductive health decision-making status as a victim of domestic violence sexual assault or stalking or any other category protected by the California Fair Employment and Housing Act (FEHA). In New York we extend this prohibition to include status as a victim of domestic violence familial status or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job please contact our HR Department at

This policy applies to all aspects of employment including recruitment hiring promotion termination layoff recall transfer leaves of absence compensation benefits and training.