Human Resources Administrative Assistant
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Job Summary
JOIN OUR TEAM!
Spanish and Karen bilingual applicants encouraged to apply for any open positions in which you are qualified.
Reports To: Director of Human Resources
Status: 80 hours per two week pay period
Shift: 8:00 am 4:30 pm
Job Schedule: Full time
Weekly Hours: 40 hours
Pay/Benefits: HRMC offers a competitive salary and benefits package.
Statement of Purpose:
The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources department while delivering excellent customer service to employees applicants and visitors. This position assists with onboarding new employees coordinating interviews and candidate visits maintaining employee records and supporting daily office operations.
Essential Job Functions:
Administrative Support
- Perform general office and clerical duties including filing scanning copying answering phones and managing correspondence
- Maintain organized and confidential employee files and HR records
- Assist with scheduling meetings interviews and department activities
- Support daily HR operations and special projects
Recruitment & Interview Support
o Assist with coordinating the interview process for candidates
o Schedule interviews and communicate with applicants regarding appointments and next steps
o Help coordinate candidate on-site visits and provide a welcoming experience for applicants
o Prepare interview materials and assist with recruitment activities
Employee Onboarding
o Assist with onboarding new employees and ensuring all required paperwork is completed
o Help coordinate orientation schedules and onboarding materials
o Support new employees with questions regarding onboarding processes and systems
Customer Service
o Provide excellent customer service to employees applicants and visitors
o Respond professionally and courteously to inquiries in person by phone and electronically
o Maintain a positive and professional work environment
Demonstrates the mission of the hospital is met by demonstrating the Core Values:
o Respectful-We value the unique talents ideas contributions and circumstances of each individual.
o Engaged-We value being active positive participants at work and in our communities.
o Available-We value providing local access to care for our communities while being present for each other.
o Competent-We value knowledge people-centered innovative and technology driven teams.
o Helpful-We value always helping others with kindness and compassion.
Other Job Duties:
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Schedule meetings for HR Director when needed.
Qualifications: (Minimum Education and Experience)
High school diploma or equivalent required
Previous office experience required
Human Resources experience and/or education preferred
Knowledge Skills and Abilities:
Strong customer service and interpersonal skills
Excellent written and verbal communication skills
Proficient in Microsoft Word and Excel
Knowledge of Microsoft Teams preferred
Comfortable using computers and learning new technology and software systems
Strong organizational skills with attention to detail and confidentiality
Ability to prioritize tasks and work independently in a fast-paced environment
Required Experience:
Junior IC
About Company
Delivering top-quality healthcare with the goal of exceeding each and every patient’s expectations with state-of-the-art medical facilities.
