Human Resource Services Operations Specialist (Administrative AnalystSpecialist Exempt I)
Job Location:
Fullerton, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Title | Human Resource Services Operations Specialist |
Classification | Administrative Analyst/Specialist - Exempt I |
Auto Req. ID | 559800 |
Salary Range | Classification Range $5274 - $7684 per month (Hiring range depending on qualifications not anticipated to exceed $5274 - $5878 per month) |
Work Schedule | Monday - Friday 8:00 AM - 5:00 PM |
Why CSUF | California State University Fullerton (Cal State Fullerton) is a leading public university committed to student success academic excellence and inclusive excellence. The university fosters a collaborative environment that supports teaching research and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement career success and economic mobility. |
Department | The Division of Human Resources and Inclusive Excellence is committed to the mission of meeting the needs of a multi-cultural campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the Universitys goal to recruit and retain a high-quality faculty and staff. We seek an exceptional individual to join our Human Resource Services team as the Human Resource Services Operations Specialist (Administrative Analyst/Specialist - Exempt I). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to inclusivity openness flexibility integrity and kindness. |
Duties and Responsibilities | Reporting to the Assistant Vice President for Human Resource Services the Operations Specialist provides comprehensive confidential executive-level administrative operational project and communications support. Serves as a trusted partner to the Assistant Vice President by managing executive operations coordinating strategic initiatives overseeing department communications and supporting the efficient administration of Human Resource Services (HRS). The Operations Specialist independently manages the Assistant Vice Presidents calendar coordinates meetings and special events monitors budgets and purchasing activities supports departmental projects and develops internal and external communications. The position serves as a central point of coordination for Human Resource Services ensuring operational efficiency while maintaining a high level of discretion in handling confidential and sensitive information. The Operations Specialist maintains broad knowledge of Human Resource Services functions applicable employment regulations CSU policies collective bargaining agreements and campus procedures to effectively interpret policy resolve operational issues and support division-wide initiatives. The Operations Specialist conducts research analyzes data develops recommendations and contributes to the implementation of campus and CSU programs and strategic priorities. The position requires exceptional organizational analytical communication and project management skills; sound judgment; political acumen; and the ability to manage multiple competing priorities in a fast-paced technology-driven environment. The Operations Specialist establishes and maintains collaborative working relationships with campus leadership faculty staff students the Chancellors Office external agencies and community partners. Serves on university and systemwide committees and performs other duties as assigned. |
Essential Qualifications | Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study analysis evaluation development or improvement of administrative policies procedures practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories principles practices techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies procedures and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan organize coordinate and perform work in various situations where numerous and diverse demands are involved. Skilled in research development and evaluation of policies and programs. Ability to collect evaluate and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret organize and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. |
Preferred Qualifications | Skilled in leading training and mentoring administrative staff student employees and volunteers. Proficiency in current word processing spreadsheet and relevant software applications. Ability to handle confidential and sensitive information with discretion and maintain strict confidentiality. Ability to work independently and as part of a team and build relationships with various stakeholders. Flexibility to adapt to changing priorities and deadlines. |
License/Certifications | A valid California drivers license. |
Special Working Conditions | |
Benefits at a Glance |
See our CSUF Benefits website for additional information. |
Additional Information | California State University Fullerton is committed to fostering an environment where students staff administrators and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race sex color ethnicity national origin or any other protected status. As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University Fullerton is not currently sponsoring anynewH-1B petitions for staff management or faculty positions. Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement. |
Hiring Preference | On-Campus CSUEU Employees |
Required Experience:
IC
About Company
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