Human Resource Clerk (Part-time)

At Spanish Cove Retirement Village youre not just working at a facility youre becoming part of a family. Here every team member plays a meaningful role in creating a vibrant caring community where residents and staff truly connect. Our residents take great pride in our employees and the relationships built here are genuine lasting and truly one of a kind. If youre passionate about making a difference and want to work in a place where youre valued supported and appreciated Spanish Cove is the place for you!

Come join our Spanish Cove Family!

Job Description

Job Title: Human Resource Clerk

Department: Human Resources

Hour: 9:00am- 1:00pm (Part-time position 20-25 hours a week)

Bilingual skills (English/Spanish) are preferred.

Summary

Spanish Cove Retirement Village is seeking a highly organized customer-focused Human Resources Clerk to support the day-to-day operations of the Human Resources Department. This position serves as the first point of contact for applicants employees and visitors while assisting with recruitment on-boarding personnel records employee communications and general administrative support.

The ideal candidate is detail-oriented maintains strict confidentiality possesses excellent customer service skills and thrives in a fast-paced environment.

Essential Duties and Responsibilities

Duties include but are not limited to:

• Assist with scheduling interviews for hiring managers.
• Prepare interview packets and employment applications.
• Process employment paperwork.
• Coordinate pre-employment physicals fingerprint appointments and background checks.
• Monitor applicant files to ensure all required hiring documentation has been received.
• Assist with onboarding paperwork.
• Answer incoming telephone calls and respond to routine HR questions.
• Assist with employee events appreciation activities and wellness initiatives.
• Prepare letters forms reports and spreadsheets.
• Assist with special HR projects as assigned.
• Prepare letters forms reports and spreadsheets.
• Maintain confidential employee records in accordance with HIPAA and employment laws.
• Assist with maintaining I-9 documentation.
• File workers compensation FMLA and other leave-related documentation.
• Ensure employee files remain organized and audit ready.
• Assist with maintaining HR databases and tracking spreadsheets.
• Perform data entry with a high level of accuracy.
• Provide exceptional customer service to employees applicants residents and visitors.
• Maintain professionalism and confidentiality when handling sensitive information.
• Direct employees to appropriate resources regarding benefits policies and procedures.
• Frequent lifting & moving. Must have the ability to lift move & transfer 50lbs with the physical capability to perform all job-related duties.
• Promote a positive and welcoming Human Resources environment.
• Other duties may be assigned.

Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge skill and/or ability required. Bilingual skills (English/Spanish) are preferred.

Education and/or Experience

• High School Diploma or GED required.
• Associate degree in Human Resources Business Administration or a related field preferred.
• One (1) year of administrative clerical customer service or Human Resources experience preferred.
• Experience in healthcare or long-term care is preferred but not required.

Computer Skills

To perform this job successfully an individual should have knowledge of Microsoft Office (Excel Word Outlook Adobe Acrobat Human Resources Information Systems (HRIS) preferred and Power Point). Must have ability to learn new software quickly.

Apply here or go under Resources> Job Opportunities>Apply Now.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.