Human Resource Administrator

Position Overview:

The Human Resource Administrator provides comprehensive HR support across all aspects of workforce management within a federally contracted ICE residential facility. This position reports to the Human Resource Manager on site and serves as the primary point of contact for onsite employees for HR needs ensuring timely assistance and maintaining operational continuity. This role will be operating within a highly regulated 24/7 contract environment. The HR Administrator is responsible for the full employee lifecycle from recruitment onboarding and credentialing through performance management training compliance and separation in strict accordance with federal contract requirements DHS standards and applicable employment law. This role serves as a critical link between facility operations program leadership and the contracting government ensuring that staffing levels personnel documentation and employee conduct standards are maintained at all times. The HR Administrator must exercise sound judgment exceptional discretion and cultural sensitivity when supporting a diverse workforce serving vulnerable populations.

This role requires strong HR operational skills meticulous attention to detail knowledge of federal employment and contract staffing requirements and the ability to function effectively in a fast-paced high-volume 24/7 operational environment. All program services must be delivered in a manner sensitive to developmental cultural and religious diversity.

Key Responsibilities/Essential Functions:

Day-to-Day HR Support

• Serve as first point of contact for employee questions related to:
• • Policies and procedures
  • Leave and attendance
  • General HR inquiries
• Escalate complex issues to HR Manager

Onboarding & New Hire Processing

• Coordinate onboarding logistics including:
• • Scheduling onboarding activities
  • Collecting required documentation
  • Preparing personnel files
• Ensure all onboarding records are complete and properly filed

Training Coordination Support

• Work with HR Manager and training team to:
• • Schedule required training sessions
  • Track completion of onboarding and annual trainings
  • Maintain training records

Personnel Records Management

• Maintain accurate and organized employee records including:
• • Personnel files
  • Training documentation
  • Credentialing and compliance records
• Ensure confidentiality of all employee information

Timekeeping & Administrative Support

• Assist with:
• • Timesheet collection and validation
  • Attendance tracking and documentation
• Support reporting needs as directed by HR Manager

Employee Relations Support

• Assist with documentation of:
• • Employee concerns
  • Disciplinary actions
  • Investigations
• Maintain detailed and accurate records of all actions

Compliance Support

• Track and monitor:
• • Background investigation status
  • Required documentation and certifications
• Support readiness for audits and inspections

Corporate HR Coordination

• Assist in coordinating employee questions with corporate HR related to:
• • Benefits
  • Payroll
• Ensure employees are properly directed to appropriate resources

Required Qualifications & Core Competencies:

• Associates or Bachelors degree in HR Business Administration or related field (or equivalent experience)
• Minimum 35 years HR or administrative experience
• Experience with personnel file management and HR administrative support functions
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Strong communication and interpersonal skills
• Ability to work in fast-paced structured environments

Desired Skills:

• Experience in Government-contracted or high compliance environments
• High-volume onboarding operations experience
• HR certification (SHRM-CP PHR etc.) preferred
• Bilingual abilities preferred
• Experience supporting diverse and high-pressure operational teams
• Experience supporting training coordination

Conditions of Employment:

• Employees must be a U.S. Citizen or a Legal Permanent Resident
• Employment is contingent upon successful completion of the following screening:
• • Federal background investigation (up to and including a Tier 4 DHS clearance)
  • Criminal history check
  • Verification of employment and education history
  • Compliance with all government credentialing requirements
  • Drug Screening
• Employees must adhere to all federal security confidentiality and operational protocols while working within government facilities.
• Must be able to speak read and write in English
• Anovaeon operates 24 hours/365 days and requires the flexibility to work additional hours nights weekends and holidays
• Must show proof of eligibility to work in the U.S.
• Internal background check to the satisfaction of contract requirements.
• If applicable Child Abuse/ Neglect Report (CAN) or child protective services check with no adverse findings.

Physical Requirements:

• Ability to stand walk and conduct facility rounds for extended periods

• Ability to lift and move supplies up to 50lbs

• Ability to respond quickly to emergencies throughout the facility

• Ability to work in indoor and outdoor environments

• Ability to review documentation reports and operational records with attention to detail.

• Ability to sit for extended periods for administrative tasks and documentation

Work Environment:

• Fully onsite position in a federally contracted ICE residential facility in Alexandria LA.
• Fast-paced operational environment including warehouse storage receiving and distribution areas.
• 24/7 operational setting requiring flexibility across all shifts.
• Frequent coordination with multiple operational departments.

Other Duties & Information:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Position Type: Full-Time
• Travel Requirements: <10% travel
• Location: On-Site

About Anovaeon LLC:

Anovaeon LLC is a solutions-driven company providing end-to-end expertise in humanitarian response. We dont staff projectswe bring the right teams with the right tools guided by innovative leadership that together deliver operational success. From disaster response and recovery to migration and emergency preparedness we integrate strategic leadership with hands-on execution. Our team combines deep industry experience with data-driven solutions ensuring our partners are well equipped to mitigate crises effectively and deliver real impact and mission success.

Anovaeon LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race color national origin ancestry sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression religious creed disability (mental and physical) including HIV and AIDS medical condition (cancer and genetic characteristics) genetic information age marital status civil union status sexual orientation military and veteran status denial of family and medical care leave arrest record and/or any other characteristic(s) protected by federal state or local law.

This policy applies to all terms of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence training compensation benefits employee activities and general treatment during employment.

If you need any accommodations to complete the application participate in an interview take part in pre-employment testing or engage in any part of the selection process please contact us at

Required Experience:

Unclear Seniority