Enter a job title or keyword
HR Operations & HCM Specialist
Job Location:
Job Location:
Irvine, CA - USA
Monthly Salary:
$ 32 - 35
Monthly Salary:
Posted:
2 June 2026 (30+ days ago)
Posted:
Application Deadline:
30 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description Summary
The HR Operations & HCM Specialist is responsible for the integrity optimization and administration of the Human Capital Management ( HCM ) system and related HR operational processes. This role ensures accurate employee data maintains compliant HR records supports reporting and analytics and drives efficiency through workflow improvements. The HR Operations & HCM Specialist serves as a key resource for system troubleshooting employee inquiries and annual compliance reporting requirements.
Responsibilities
Maintain the accuracy integrity and security of employee data within the HCM system. Manage HR system transactions including hires transfers promotions terminations and organizational changes. Organize maintain and audit HR files including personnel records ensuring compliance with retention and confidentiality requirements. Ensure compliance with federal state and local reporting obligations including annual workforce reporting requirements. Complete I-9 E-Verify background screening and other pre-employment and onboarding activities. Optimize workflows and identify opportunities for process improvement within HR systems and operations. Generate and analyze HR reports dashboards and data insights to support decision-making. Troubleshoot HCM system issues partner with vendors/IT as needed and resolve employee and manager inquiries. Provide support and training to employees and managers on HCM system processes and functionality. Ensure data consistency across HR systems and related platforms. Support audits compliance reviews and internal controls related to HR data and records. Develop and maintain process documentation standard operating procedures and user guides.
Required Qualifications
Bachelors degree in Human Resources Business Administration Information Systems or a related field or an equivalent combination of education and experience. Minimum of 3 years of progressively responsible experience in Human Resources HR Operations HRIS / HCM administration or a related field. Experience maintaining employee records and processing employee transactions within an HCM / HRIS system. Experience with onboarding processes I-9 administration E-Verify and employment background screenings. Experience generating reports analyzing HR data and maintaining data integrity. Strong organizational skills with exceptional attention to detail and accuracy. Knowledge of federal and state employment regulations related to employee records data privacy record retention and compliance reporting. Demonstrated ability to manage confidential information with discretion and professionalism. Ability to maintain confidentiality and handle sensitive information with discretion. Excellent customer service communication and problem-solving skills. Strong proficiency with Microsoft Excel and other Microsoft Office applications. Highly organized with exceptional time management skills able to manage multiple priorities deadlines and stakeholders in a fast-paced environment. Self-starter highly motivated and achievement oriented.
The HR Operations & HCM Specialist is responsible for the integrity optimization and administration of the Human Capital Management ( HCM ) system and related HR operational processes. This role ensures accurate employee data maintains compliant HR records supports reporting and analytics and drives efficiency through workflow improvements. The HR Operations & HCM Specialist serves as a key resource for system troubleshooting employee inquiries and annual compliance reporting requirements.
Responsibilities
Maintain the accuracy integrity and security of employee data within the HCM system. Manage HR system transactions including hires transfers promotions terminations and organizational changes. Organize maintain and audit HR files including personnel records ensuring compliance with retention and confidentiality requirements. Ensure compliance with federal state and local reporting obligations including annual workforce reporting requirements. Complete I-9 E-Verify background screening and other pre-employment and onboarding activities. Optimize workflows and identify opportunities for process improvement within HR systems and operations. Generate and analyze HR reports dashboards and data insights to support decision-making. Troubleshoot HCM system issues partner with vendors/IT as needed and resolve employee and manager inquiries. Provide support and training to employees and managers on HCM system processes and functionality. Ensure data consistency across HR systems and related platforms. Support audits compliance reviews and internal controls related to HR data and records. Develop and maintain process documentation standard operating procedures and user guides.
Required Qualifications
Bachelors degree in Human Resources Business Administration Information Systems or a related field or an equivalent combination of education and experience. Minimum of 3 years of progressively responsible experience in Human Resources HR Operations HRIS / HCM administration or a related field. Experience maintaining employee records and processing employee transactions within an HCM / HRIS system. Experience with onboarding processes I-9 administration E-Verify and employment background screenings. Experience generating reports analyzing HR data and maintaining data integrity. Strong organizational skills with exceptional attention to detail and accuracy. Knowledge of federal and state employment regulations related to employee records data privacy record retention and compliance reporting. Demonstrated ability to manage confidential information with discretion and professionalism. Ability to maintain confidentiality and handle sensitive information with discretion. Excellent customer service communication and problem-solving skills. Strong proficiency with Microsoft Excel and other Microsoft Office applications. Highly organized with exceptional time management skills able to manage multiple priorities deadlines and stakeholders in a fast-paced environment. Self-starter highly motivated and achievement oriented.
Required Experience:
IC
