HR Coordinator

Summary

Vanguard Skin Specialists is a dermatology and plastic surgery practice serving communities in southern mission is to make a positive impact on our patients our community and our world. This mission drives everything we do from opening offices in underserved areas to sponsoring humanitarian projects to volunteering locally and abroad.

We have been recognized asone ofthe topworkplaces inColorado Springs by the Gazette and as one of the top 150 workplaces in Colorado by the Denver Post. OurHRteam is a key part of our success and we seek an outstandingHR Coordinatorwho will help createa great role is essential in fostering a positive mission-aligned workplace culture and ensuring smooth HR HR Coordinator willassistthe day-to-day HR processes providing support to the HR Manager and broader HR function.

Duties and Responsibilities

The HR Coordinator will help support HR responsibilities include the following:

• Culture &Engagement: Work actively to infuse Vanguards mission and values across the team by reinforcing and encouraging processes interactionseventsand rewards that further the organizational culture. This includes the following:

• Helping toorganize Vanguard events which reinforce culture.

• Being present in the life of Vanguard such as staff celebrations community service events etc.

• Handling our systems that enable team engagement.

• HRAdministration

• Employee files:Maintaincomplete and compliant access to filesin accordance withpolicies.

• Employee benefitsand related systems:Facilitatebenefitenrollment and administration of benefits including medical vision dentalPTOWorkers Compensation FMLA FAMLI.

• WorkerssCompensation:Assist OSHAofficerto handle anyworkersscompensation claims and relatedprocesses.

• Policies & procedures:Stay up todate onand help enforce practice personnel policies and adherence to policies. Keep all notices forms and manuals current across consistent application of personnel policies and procedures.

• Payroll:Supportthe Financeteam withHR payroll functions such as updatingteam memberfilesand adding notes to payroll documents as needed.

• Reporting: Generate HR reports toassistwith HR functions and other requested deliverables.

• Support team member lifecycle administration

• Recruiting: AssistHR Manager and Recruiting teamwithlogistics screening and scheduling of candidatesas needed. Prepare recruiting materials. Organize and attendrecruitmenteventsas needed.

• Onboarding: Run background checks and ensure files are complete prior toorientationincluding I-9s as needed. Meet all new hires to review HR policies procedures and benefitsin person. Secure all necessary paperwork andupload itto each trackrequiredtrainingas monthly and quarterly orientation days.

• Performance management support:Help gather data for performance reviewprocess set up review templates track deadlines andmaintaindocumentation.

• Lifecycle management:Coordinatestatus changesmaintainrecords and ensuretimelycompletion of all required documentation throughoutlifecycle.

• Offboarding:Manage exit checklists system access removal coordination and schedule exit interviews.

• Administrativeand Office Support

• Assistwith administrative functions at headquarters office including mail sorting or eventcoordination.

• Coordinaterecognitiongifts for team member milestones such as work anniversariesweddingsand new family additions.

• Track HR Compliance items on HR Dashboard and reach out to team members as needed orescalatetoan appropriatemanager.

• Duties may include other general HR responsibilities particularly asthe HRCoordinatordevelops inthe role.

Requirements

• Bachelors degreein HR Business Administration Healthcare Administration or related field preferred;equivalent experiencemay be considered

• 1-3 years of experience in HR office coordination or recruiting support role preferred.

• Impeccable attention to detail witha highdegree of accuracyand follow-through.

• Provenhistoryof working well on teams and delivering orientedmindset.

• Excellent verbal and written skills required;strong interpersonal skills and a collaborative mindset.

• Knowledge of PowerPoint ExcelWordand ability to learnnew programs.

• Ability tomanagesensitive information with discretion and professionalism.

• Alignment with the values and mission of Vanguard Skin Specialists

PreferredQualifications

• HR degreecertificationor experience

• Customer service experience and/or supervisory experience a plus

Reviews

Vanguard Skin Specialistsbelievesin providing regular feedback and encouraging professional development. Your firstcheck-inwith HR will be approximately90 daysfrom your date of hire. Written annual reviews take place each fall. For individuals with <6 months of tenure by fall review but >6 months tenure at spring review then theinitialreview will take place in the spring providesopportunitiesfor growth and advancement.

Schedule

• Hours:Full-time of40 hoursper week. However there are weeks that will require more hours e.g.a reviewcycle annual meeting orientation special employee events etc.

• Location:Primarily based in the HQ officelocatedat 12320 Oracle Blvd. Travel to each full-time office at least every quarter and occasionally more. May be more frequent if need arises e.g. training team member onboarding meetings etc. This isnota remote or hybrid position.

Compensation & Benefits

Compensationfor this roleis$21.00-$25.00per hour(based on experience) with eligibility for overtime and paid time off. The practice covers aportionof the premium for medical benefits and offers vision dental and 401K. The position also comes with Paid Time Off Graduate School Stipendbereavement pay Paid Maternity & Bonding Leave Employee Discounts on products and aesthetic services.

Physical Working Conditions

• Must be able to remain in a stationary positionup to90%

• The other 10% occasionally move about inside the office to access file cabinets officeprinters etc.

• Mustbe able to travelindependentlyto other locations for meetings andtotransportcompanymaterials

• Regularly required towalk andcarry itemsweighing between10-25pounds

• Occasionallyrequired to liftandcarry itemsweighingup to50pounds

• May need to push or pullcartscontainingcompany materials

• Operate a computer and other office machinery such as a calculator printer copier scanner or fax.

• Be able to communicate accurately effectively andfrequently

• Canidentifycolor on the computer and software used

• Type at least 50 wpm

Pleasesubmityour resume and cover letter. To find out more go to.

Offers of employment will be contingent on successful pre-employment screening for this position. The screenings will include background checks drug screens employment andeducationor licensure/certification verification and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Vanguard Skin Specialistsis a privately-owned medical practice thatseeksto glorify God by serving patients and the community with humility integrity and excellence. Vanguards mission is to make a positive impact on our patients our community and our world. As a faith-driven organization Vanguard will support and undertake initiatives andendeavorsthat support and further Vanguards stated purpose mission and values.

Vanguard Skin Specialistsstrivesto be a workplace of choice for professionals who see medicine as a calling. We value employees (referred to as team members) who come from allwalks of lifeand religious backgrounds. Team membersare not required toshare or practice the founders religious beliefs and have the right to excuse themselves from any function which compromises their own religious convictions. Any experience of distressor feltdiscrimination must be reported to HR or a direct supervisorimmediately.

Vanguard Skin Specialistsis an equal opportunityemployerand all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law.