HR Coordinator Central Sterilizing Services

Enhance the operations of the division of Central Sterilizing Services by providing advice and guidance to leadership and employees and performing transactions within all subject matters of human resources. Support recruitment compliance recognition access and record-keeping requirements for the division. Key areas of responsibility include HR consultation compliance compensation and employment reward and recognition communication and selected HR transactions and maintenance of employee information. May perform other duties as assigned.

This position will primarily be located within the Integrated Services Center in Coralville IA but will need to be available to flex to other locations as needed.

• Coordinate recruitment activities for P&S SEIU and merit positions. Prepare and submit requisitions in OTAC complete external advertising rate applicants and recommend candidates for interviews complete phone and in person interviews as needed submit/review reference requests prepare offer letters and help candidates through the hiring process

• Assist managers and leaders with development of job descriptions; recommend job classification and staffing strategy; assist with completion of hiring board request forms

• Coordinate new hire on-boarding to ensure staff have the necessary equipment and system accesses

• Support staff engagement initiatives

• Serve as an ELMS controller and assist departments with daily payroll needs

• Review and audit timecards for assigned divisions/units; ensure compliance with FLSA University policies and collective bargaining agreements; identify leave that may qualify as FMLA and work with HR Manger; review and address critical exceptions in ELMS

• Provide advice and guidance to managers or directors concerning job design classification managing staff attendance concerns employee disputes and complaints performance management issues and requests for reasonable accommodations.

• Provide information and guidance regarding HR policies and procedures state and federal regulation sand laws Merit Rules and union contracts

• Communicate with staff and leadership to provide basic how to instructions and guidance regarding policies and practices such as payroll applications compliance issues and employment inquiries

• Assist in distributing and communicating HR updates to department leadership

• Identify opportunity to improve systems and processes achieve efficiencies and/or improve service delivery

• Run HR reports as needed; follow up to ensure compliance; take action to ensure compliance with laws University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements

• Collaborate with HR Manager Senior HR Director and UHR Immigration Services regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa passport and review past immigration documentation when appropriate

• Monitor training compliance and inform supervisors of status. Update information in the CQ system as appropriate

• Maintain department HR Guidelines manual department org chart and phone list

Pay Level: 3B

Professional and Scientific Pay Structures University Human Resources - The University of Iowa