HR Coordinator

Bright Light Medical Imaging is a physician-led multi-location imaging center where professionals dont just workthey belong. We foster a supportive team-driven culture that feels like family where every member is valued respected and empowered to grow. With cutting-edge technology opportunities for advancement and a workplace built on integrity and compassion our team loves coming to work each day. Employees here arent just colleagues; theyre part of something biggera community that truly cares. If youre looking for a career where your skills are valued your contributions matter and you feel at home Bright Light is the place for you.

HR Coordinator Full-time

Location: On-site Arlington Heights

Days/Hours: Monday - Friday 9:00 am - 5:30 pm

Key Responsibilities:

Training Administration

• Distribute company-wide annual employee training notifications to ensure all staff are informed of required courses and deadlines.
• Track training completion by assigned deadlines monitor compliance and send follow-up reminders to employees as needed.
• Update and maintain the compliance training spreadsheet ensuring accurate records for audits and reporting purposes.
• Collaborate with department managers to address training gaps and ensure alignment with organizational compliance standards.
  

Recruitment & Hiring

• Screen incoming applicants to identify qualified candidates for open positions.
• Coordinate communication with candidates including interview scheduling and follow-ups in collaboration with hiring managers.
• Monitor candidate emails and inquiries responding promptly to maintain a positive candidate experience.
• Assist with job posting updates
• Regularly refresh and post job openings on company platforms and external job boards on a bi-weekly basis to attract qualified talent.

Onboarding

• Facilitate the onboarding process for new hires ensuring a smooth transition into the organization.
• Conduct orientation sessions review the employee handbook and provide guidance on company policies procedures and culture.
• Assist in the setup of employee accounts access credentials and necessary documentation for a seamless first day.

Employee Records & Verification

• Process employment verification requests accurately confidentially and in a timely manner.
• Maintain employee records in accordance with company policies and requirements ensuring data integrity and privacy.

Employee Support

• Respond to routine employee inquiries regarding the employee handbook policies and procedures.
• Process employee verification requests
• Assist with the distribution of announcements and communications through the employee portal.
• Act as a point of contact for general HR-related questions providing guidance and support to staff as needed.

Licensing

• Assist with verification of technologists licensure and certification.
• Monitor and update tracker spreadsheet and follow-up reminder communications

• Perform all other projects and duties as assigned

Requirements:

• High school diploma or equivalent
• Bachelors Degree in relevant field preferred
• Prior experience in a HR role specifically in onboarding recruitment support and employee records maintenance
• Intermediate skills with Microsoft Office (Word Excel) and HR Information Systems (HRIS)
• At least one year of experience in a healthcare or medical setting preferred
  

Core Competencies:

• Attention to detail
  
• Reliable punctual and professional
• Ability to work independently and as part of a team
• Strong interpersonal skills
• Excellent communication and organizational skills
  
• Compliance and confidentiality
• Dependable and flexible
  

Benefits & Total Rewards:

Company paid time off and medical insurance:

• Paid time off Vacation plus 6 designated Holidays
• Comprehensive Medical Insurance with multiple plan options and employer premium cost-sharing

• Dental Insurance
• Vision Insurance
• Life Insurance and AD&D
• Short and Long Term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• 401(k) with 4% company match when eligible

• Paid on-site training
• Annual uniform allowance
• Competitive pay and growth opportunities
• Quarterly appreciation breakfast/ lunches
  

Bright Light Medical Imaging is impacted by the use of Artificial Intelligence (AI) for recruiting from vendors such as Indeed Glassdoor Zip Recruiter and LinkedIn as a result of these vendors presentation of received resumes in their portal. All employment interviewing and hiring decisions are made by our employees. For questions contact our recruiting team at

Required Experience:

Manager