HR Communications Specialist

We are seeking a specialist-level Internal Communications Consultant to support HR-focused
communications across intranet email and executive-facing content. This role requires someone who
can work autonomously and strategically to draft proof manage and distribute high-impact
communications. The ideal candidate is not only a strong writer but also an organized project manager
fluent in enterprise communication tools with an eye toward leveraging AI and automation to streamline
workflows and scale delivery. 

Duration: 3-5 month contract to start
Start Date: 8/24/26
Location: US-based Remote ET or CT preferred
Hours/week: 20 hours/week
Hourly Rate: $60/hr

Key Responsibilities 

• Write edit and proofread internal communications including intranet articles leadership emails newsletters and HR updates. Content will cover topics such as benefits policies culture and employee engagement.
• Manage the internal editorial calendar using SmartSheet. Own content planning stakeholder coordination approvals and deadlines with minimal oversight.
• Distribute communications through Staffbase using the web-based publishing interface. Must be fully proficient in targeting formatting and scheduling content for segmented audiences.
• Own reporting and analytics. Track content performance across channels and provide regular updates on engagement metrics trends and opportunities for improvement.
• Partner with executives and HR leadership to develop clear on-brand messaging. Draft and route leadership communications with a high level of accuracy and confidentiality.
• Apply AI tools and automation to streamline content creation formatting publishing and reporting. Candidate must be comfortable experimenting with and integrating AI into daily workflows.
• Ensure all communications meet internal standards for brand voice tone accessibility and compliance. Perform final QA across all assets.

Qualifications :

• 510 years of experience in internal communications ideally with a focus on HR or enterprise-wide audiences
• Required: Hands-on experience using SmartSheet to manage editorial calendars workflows and project timelines
• Required: Proficient with Staffbase web-based publishing platform; able to build schedule and target internal comms content
• Proven ability to write and edit a variety of content: intranet articles newsletters executive emails organizational announcements
• Comfortable using AI tools (e.g. ChatGPT Grammarly Jasper) to draft content summarize inputs and streamline repetitive tasks
• Strong command of brand voice editorial standards grammar and clarity in business communications
• Experience managing multiple stakeholders and approval flows in a fast-paced environment

Key Characteristics

• Highly organized and detail-oriented
• Confident communicator who can work independently and own end-to-end execution
• Strategic mindset with the ability to tailor messaging for different audiences and levels
•  Curious and adaptable; seeks out ways to improve processes through automation and AI
• Maintains discretion and professionalism when working with executive-level content

Additional Information :

We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the worlds biggest brands and agencies to help them solve unique marketing challenges with the best people swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018 We Are Rosie is on a mission to redefine how marketing works with an inclusive human-centric approach thats better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades including being named to the 2023 Global Top 100 Inspiring Workplaces the Inc.and Adweeks Fastest Growing Agencies in 2021.
 

We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race color religion age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status marital status or any other status protected under federal state or local law.

Remote Work :

Yes

Employment Type :

Contract