HR Assistant

Join the Crew at Sea Bags!

At Sea Bags the work behind the scenes matters. The HR Assistant helps keep our people processes and workplace operations moving by providing dependable support across Human Resources the executive office and day-to-day workplace needs.

This is a hands-on role for someone who is highly organized responsive and naturally notices what needs attention. Youll work closely with HR leadership and the CEO interact with employees and external partners and gain exposure to how a growing multi-location organization operates behind the scenes.

Its also an opportunity to build a strong foundation in Human Resources and business administration while becoming a trusted part of the team.

Perks of the Crew

We offer a generous benefits package for our full-time employees including:

Medical dental and vision insurance

Flexible spending accounts (Health and Dependent Care)

Life insurance short-term & long-term disability
401(k) plan
Paid vacation holidays sick days and birthday leave
Employee referral bonus
Employee assistance program
Agreatemployee merchandise discount

The Impact Youll Have

Support Our People

• Help create a smooth experience for new employees by supporting onboarding paperwork and first-day coordination.
• Keep employee information HR records and systems accurate and up to date.
• Support recruiting activities including job postings candidate communication and interview coordination.
• Assist with employee changes departures benefits administration and other routine HR processes.
• Prepare HR documents communications reports and other materials.
• Help maintain HR files trackers calendars and other resources that keep processes organized.
• Respond to routine employee questions and help connect employees with the right resources.
• Handle confidential employee information with care and discretion.

Keep the Executive Office Moving

• Provide day-to-day administrative support to the CEO.
• Help coordinate calendars meetings travel reservations and related logistics.
• Organize meeting materials documents correspondence and follow-up items.
• Track requests deadlines and action items to help keep priorities moving forward.
• Support leadership meetings company initiatives and other administrative projects.

Help Keep Our Workplace Running

• Coordinate incoming and outgoing mail shipments deliveries and routine office services.
• Monitor office supplies and help keep shared spaces organized and functional.
• Coordinate routine building and workplace needs with landlords vendors maintenance providers and other partners.
• Submit service requests and follow up on outstanding issues through resolution or appropriate escalation.
• Support company meetings employee events visitors and other activities that bring our workplace to life.
• Pitch in across administrative needs as priorities change and help keep things running smoothly.
  

What Were Looking For

• Someone who is organized dependable and takes pride in following through.
• A helpful approachable and service-oriented teammate who enjoys being useful.
• Strong attention to detail and the ability to manage multiple priorities.
• Good written and verbal communication skills.
• Comfort handling confidential employee and business information with discretion.
• Good judgment and the ability to recognize when a question or situation should be escalated.
• Someone who notices what needs attention and takes initiative to help move it forward.
• Comfort using technology and learning new systems.
• Ability to adapt throughout the day and shift between different types of work.
• Curiosity and genuine willingness to learn.
• Proficiency with Microsoft Office Suite particularly Excel PowerPoint and Microsoft Teams.
• Associate degree in Human Resources Business Administration or a related field.
  
• Ability to work on-site at a computer workstation.
  

What Sets You Apart

• Previous experience in administration customer service retail hospitality office operations or another fast-paced environment.
• Experience supporting Human Resources or executive administration.
• Familiarity with HR systems office management systems or other business software.
• Interest in building a career in Human Resources or business administration.
  

WorkLocation:
In person - Old Port Portland ME

At Sea Bagswe celebrate diversityand are proud to be an equal-opportunity employer. We welcome applicants from all backgrounds and do not discriminate based on race color religion gender age disability sexual orientation marital status veteran status national origin or any other protected status.

Ready to set sail with us Apply today!

Required Experience:

Manager