HR Administrative Assistant (13337)

We are currently seeking an HR Administrative Assistant to join our this role you will provide administrative and operational support to the Human Resources Department. This position assists with onboarding and offboarding activities recruitment administration HR compliance initiatives reporting training documentation employee records management and other HR-related functions. The HR Administrative Assistant serves as a key support resource to the HR team by ensuring accurate documentation maintaining confidential records and assisting with various projects and day-to-day departmental activities. This position is fully remote.

This position is dependent on contract award.

Job Responsibilities

• Provide administrative support to the Human Resources Department.
• Assist with employee onboarding and offboarding activities including preparing and processing required documentation.
• Coordinate pre-employment and new hire paperwork and maintain onboarding records.
• Assist with the preparation distribution and tracking of HR-related forms and documents.
• Support recruitment efforts by posting positions scheduling interviews preparing offer letters and coordinating candidate communications.
• Maintain employee files and ensure documentation is complete accurate and compliant with company policies and applicable regulations.
• Assist with maintaining records within the Human Resources Information System (HRIS).
• Prepare compile and distribute HR reports metrics and other departmental data as requested.
• Assist in the development organization and maintenance of training materials job aids and HR documentation.
• Support HR compliance initiatives by assisting with audits record retention policy acknowledgments required notices and regulatory documentation.
• Coordinate and track required employee training and compliance requirements.
• Respond to routine employee inquiries and direct more complex matters to the appropriate HR team member.
• Handle confidential employee and company information with discretion and professionalism.
• Complete a variety of assignments while managing multiple priorities and meeting established deadlines.
• Perform other duties as assigned to support the needs of the department and organization.

Minimum Qualifications

• High School Diploma or equivalent required; Associates Degree in Human Resources Business Administration or a related field preferred.
• Minimum of five (5) years of administrative support experience preferably in Human Resources or a related field.
• Experience supporting onboarding recruitment employee records management or HR administration preferred.
• Strong organizational and time-management skills.
• Excellent customer service and interpersonal communication skills.
• Ability to handle confidential and sensitive information with a high degree of discretion.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint.
• Experience working with HRIS systems preferred.
• Ability to work independently while effectively managing multiple priorities in a fast-paced environment.
• Strong sense of urgency and commitment to meeting deadlines.

Additional Qualifications (Remote Work Competencies)

• Ability to work independently manage time effectively and meet deadlines in a fully remote environment.
• Strong written and verbal communication skills using phone email and virtual collaboration tools.
• Detailed-oriented and reliable with a commitment to accuracy confidentiality and quality standards.

Location Restrictions

• This position is available only in approved work locations. The role is not open to applicants who reside in or will perform work in jurisdictions with compensation disclosure requirements that apply to this position. Work location eligibility will be confirmed during the application process.

Physical Requirements

• Frequently required to operate a computer and file and retrieve written documents.
• Physical demands may include but are not limited to standing sitting walking lifting carrying reaching handling kneeling crouching and bending

Equal Employment Opportunity Statement:

InGenesis is an equalopportunity employer committed to fostering a diverse inclusive and equitableworkplace. We comply with all applicable federal state and local employmentlaws including recent executive orders and strictly prohibit discriminationharassment or retaliation based on race color religion sex sexualorientation gender identity national origin disability genetic informationage veteran status or any other characteristic protected by law.

InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications merit and business needs. Please visit our website at for more information.

To learn more about your rights please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).

Company Statement:

Withdecades of experience InGenesis has grown into one of North Americas mosttrusted Healthcare Services Firms which includes comprehensive health andworkforce solutions. As the industry landscape shifts with new challenges inpatient care quality and compliance requirements workforce retention andoperational efficiencies we deliver strategic data-driven solutions thatinclude redefining workforce management and clinical service delivery. ExploreInGenesis to discover how our expertise innovative strategies and commitmentto excellence are shaping the future of healthcare workforce solutions. Join usin celebrating the professionals who define the next era of healthcare.