HR Admin Assistant

Mission (The Why)

You are the heartbeat of the CMC office the person who makes sure the small things that make a big difference never fall through the cracks. From the first hello at the front door to the quiet details that make an employee feel welcomed and celebrated your work keeps the office running smoothly and keeps CMC feeling like a place people are glad to be part of.

About CMC (The What)

Comprehensive Mobile Care (CMC) provides portable onsite dentistry audiology optometry and podiatry services to patients across the nation in PACE Centers Skilled Nursing Facilities Veterans Homes and more.

Our mission is to ease the burden on clinical and administrative teams while enhancing comfort and safety for patients. By delivering care directly onsite we reduce transportation challenges and risks associated with traditional office visits.

CMCs multi-department structure operates as a unified network supported by strong systems processes and policies to deliver compassionate efficient and high-quality care nationwide.

About You (The Who)

• You are warm and welcoming whether youre greeting a visitor at the door or helping a new hire feel at home on day one.

• You notice the small details others miss like a birthday thats coming up or a tidy front desk and you take pride in getting them right.

• You are highly organized and comfortable juggling several ongoing tasks at once without letting anything slip.

• You are dependable and follow through so people know they can hand something off to you and trust it will get done.

• You bring a positive can-do attitude to the day-to-day work of keeping an office running well.

Responsibilities

Front Desk & Office Operations

• Serve as the front desk point of contact: greet visitors check them in and let them into the office

• Maintain the main office voicemail line and route calls to the right person

• Route incoming mail to the appropriate department

• Support day-to-day office operations responding to needs as they come up

Employee Experience & Culture

• Order birthday cards and anniversary gifts and set up celebrations for in-office birthdays extending the same recognition to remote staff

• Order name plates business cards or other items needed for new and existing employees

• Order and coordinate team lunches townhall logistics and help bridge any communication or experience gaps between our Phoenix and Michigan offices and remote employees

New Hire Onboarding & Office Logistics

• Update the office layout when new employees join and give them a welcome tour

• Store and maintain employee work schedules

• Order and prepare a welcome gift for new hires

Vendor & Expense Management

• Order office supplies and compare vendor pricing to secure the best value reporting cost comparisons to your manager

Events & Conventions

• Prepare order items for and help organize company conventions and events

• Manage logistics for travel hotels and any other related bookings as needed for management physicians and employees

Operations Support

• Provide on-site support for ongoing operations initiatives

• Assist with managing all incoming faxes ensuring they are accurately uploaded into the EMR under the correct participant profile.

• Provide administrative support to other departments including but not limited to scheduling and calendar management for executives as needed.

Qualifications

• High school diploma required; Associate degree a plus

• 1 to 2 years of experience in an administrative coordinator or front-desk role

• Strong organizational skills with excellent attention to detail

• Proficient in Microsoft Office Suite

• Comfortable multitasking and shifting priorities in a fast-paced environment

• Friendly professional demeanor with strong interpersonal skills

• Ability to handle sensitive or confidential information with discretion

• Self-starter mentality and strong sense of ownership of administrative responsibilities

What Makes You A Fit

• You treat every visitor employee and vendor interaction with warmth and professionalism

• You stay organized and on top of details even when juggling multiple deadlines

• Youre proactive flagging needs or issues before they become problems

• You take pride in the small details that make CMCs office feel welcoming and well-run

• You take ownership of your tasks without needing to be reminded