Homeownership Development Project Assistant

Key Responsibilities

• Monitor and review ongoing correspondence related to homeownership sales transactions.
• Download and organize due diligence files submitted through electronic correspondence.
• Review submitted documentation against established home sales checklists for completeness and coordinate follow-up requests with the legal team when necessary.
• Calculate secured and unsecured loan values accurately.
• Maintain Excel spreadsheets and other electronic data management systems related to homeownership sales.
• Coordinate interdepartmental communications to obtain required approvals for checklist items including MWBE and Environmental sign-offs using standardized templates.
• Conduct preliminary reviews of requisition paperwork to verify numerical accuracy ensure totals are correct and initiate payment processing.
• Coordinate with the Vice President Homeownership Program team and Loan Servicing team to prepare and process payment requests.
• Maintain organized electronic records databases and project documentation.
• Provide general administrative support to the office including document preparation filing scheduling assistance and other duties as assigned.

Minimum Qualifications

• Bachelors degree required.
• Minimum of two (2) years of experience in a fast-paced office environment performing administrative or support staff functions.
• Experience creating written materials forms processing paperwork maintaining electronic records updating databases and electronic filing systems.
• Proficiency with Microsoft Office particularly Microsoft Word and Excel.
• Experience using SharePoint Outlook shared calendars and scheduling tools.
• Strong spreadsheet creation and data management skills.
• Ability to accurately input and maintain information within online databases.
• Experience handling confidential and sensitive information with professionalism and discretion.
• Excellent organizational written and verbal communication skills.
• Ability to work independently while managing multiple priorities and meeting deadlines.
• Demonstrated initiative flexibility and willingness to adapt to changing assignments.
• Strong interpersonal skills with the ability to collaborate effectively with administrative staff project managers legal teams and other stakeholders.

Preferred Qualifications

• Familiarity with housing affordable housing homeownership or community development programs.
• Previous experience in a legal office real estate office or housing-related organization.
• Experience reviewing contracts legal documents or real estate transaction files.
• Knowledge of payment processing procedures and financial documentation.

Ideal Candidate