Home Health Business Office Coordinator

Company:

Position Summary

The Home Health Business Office Coordinator is responsible for modeling the Compassus values of Compassion Integrity Excellence Teamwork and Innovation and for promoting the Compassus philosophy using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company among all departments and all external stakeholders. The Home Health Business Office Coordinator is accountable for the planning coordination and management of the business office as well as related operational activities of the program in accordance with home health policy and procedure including but not limited to billing for reimbursement payroll and administrative quality improvement.

Position Specific Responsibilities

• Facilitates communications between departments and team members.
• Trains new users on EMR troubleshoots when users experience difficulty with the system ensures that necessary entries are made and reporting is done on a timely basis.
• Assists in maintaining updated financial records including accounts payable deposits contributions etc.
• Pulls billing batches at least once a month.
• Ensures that ED has signed off on invoices before sending to Accounts Payable and that invoices are sent on a timely basis to take advantage of discounts and avoid late charges.
• Maintains records and ensures accuracy of billing for pharmacy medical supplies etc. as directed.
• Orders office supplies forms collateral materials logo wear and medical supplies and equipment as directed.
• Ensures that new team members complete all necessary on-boarding processes including paperwork for Payroll and personnel file orientation photo for identification badge and other training as needed.
• Creates and maintains confidential records such as the programs personnel files Candidate Information Sheets and Employment Applications.
• Follows Records Retention policy for processing terminated personnel files.
• Tracks and ensures the updating of team members professional licenses automobile insurance in-service training contract renewals and physician licenses through personnel file audit policy.
• Processes payroll according to Company procedures.
• Serves as communications liaison between team members and candidates/applicants and the Human Resources and Payroll staff to facilitate recruiting on-boarding payroll HRIS benefits etc. (The intent is for department/functional leaders to respond to team members questions rather than for the Business Office Coordinator to try to answer specific technical questions.)
• Initiates personnel requisition provides application and background release forms to recruiter and communicates candidate status to hiring supervisor.
• Monitors and reports on quality indicators.
• Maintains documentation gathers data and generates reports related to Performance Improvement Projects.
• Monitors and maintains master calendar of program-specific activities required by regulatory agencies.
• Assists program in constant preparedness for regulatory review.
• Handles general maintenance of the facility.
• Maintains and serves as resource for troubleshooting on all office equipment.
• Maintains inventory records on program equipment.
• Records daily census and sends to leadership in a timely manner.
• Records and maintains minutes of staff meetings.
• Performs other duties as assigned.

Education and/or Experience

• High school diploma or GED required.
• Associate or Bachelors degree preferred.
• Experience in insurance and Medicare/Medicaid preferred.
• Experience in office management helpful.

Skills

• Mathematical Skills: Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percentage.
• Language Skills: Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from leaders team members investors and external parties. Strong written and verbal communications.
• Other Skills and Abilities: Strong organizational and time management skills. Demonstrated leadership skills with the ability to move into a people manager position in a relatively short period of time if needed. Approachable and an effective communicator. Strong initiative and ability to work in a self-directed environment. Must be able to work a flexible schedule to include nights and weekends. Ability to understand read write and speak English. Articulates and embraces integrated healthcare at home philosophy.

Physical Demands and Work Environment: The demands of this role necessitate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing walking and manual dexterity are fundamental along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision color and peripheral vision depth perception and the ability to adjust focus. This description provides a general overview and may vary by role and department capturing the nuanced demands and conditions inherent to positions in our organization.

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Compensation range: $26.25 - $41.03

At Providence at Home with Compassus including all Compassus affiliates diversity equity and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed highly valued and respected. As an equal opportunity employer all qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

Build a Rewarding Career with Compassus
At Compassus we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture we show compassion respect and appreciation for every individual. Embark on a career that cares for you while you care for others.

Your Career Journey Matters
Were dedicated to helping you grow and succeed. Whether youre pursuing leadership roles specialized training or exploring new career paths we provide the tools and support you need to thrive.

The Compassus Advantage
Meaningful Work: Make an impact every day by honoring the quality of life of our patients supporting them and their families with compassion and creating moments that truly matter.
Career Development: Access leadership pathways mentorship and personalized professional development.
Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.
Enhanced Benefits: Enjoy competitive pay flexible time off tuition reimbursement and wellness programs designed for your well-being.
Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.
A Culture of Belonging: Thrive in a culture where you can be your authentic self valued for your unique contributions and supported in a community that embraces diversity and inclusion.

Ready to Join
At Compassus your career is more than a jobits an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow innovate and thrive.