Health Occupations Office Associate

• Provide comprehensive administrative support to the Associate Deanprogram directors faculty and staff within the Nursing Nurse Aide MedicalAssisting and Dental Assisting programs.
• Serve as the primary point of contact for students faculty healthcarepartners and community stakeholders responding to inquiries and directingrequests appropriately.
• Coordinate and maintain student records program files clinicaldocumentation and other confidential records in compliance withinstitutional policies and applicable regulations.
• Manage program communications including correspondenceannouncements meeting schedules class calendars and distribution ofinformation to students and faculty.
• Coordinate student admission onboarding progression and graduationprocesses for Health Occupations programs.
• Support accreditation regulatory and program review activities bymaintaining documentation preparing reports and assisting with datacollection and record organization.
• Schedule and coordinate meetings program events orientations AdvisoryBoard meetings and special activities for Health Occupation programs.
• Generate compile and maintain program data and reports related toenrollment retention completion accreditation and other key performanceindicators.
• Track expiration dates and coordinate the review renewal and distributionof contracts and affiliation agreements.
• Develop and maintain effective working relationships with students facultystaff clinical partners and community stakeholders.
• Assigns prioritizes and monitors work activities of the .75 FTE HealthOccupations Office Associate; provides training and guidance to ensuretimely and accurate completion of departmental functions.
• Perform other related duties as assigned to support the goals operationsand mission of the Health Occupations division.

• Excellent verbal written and interpersonal communication skills.
• Knowledge of customer service principles and practices.
• Strong organizational and time management skills with the ability to manage multiple prioritiesand deadlines.
• Advanced proficiency in Microsoft Office Suite including Word Excel Outlook PowerPoint andTeams.
• Skilled in coordinating complex schedules meetings events and projects
• Effective problem-solving and critical-thinking skills
• Skilled in training mentoring and delegating work assignments to support staff
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitiveinformation.
• Ability to interpret apply and explain college policies procedures and regulatory requirements.
• Ability to work independently with minimal supervision while exercising initiative and accountability.

Required Experience:

IC