Grants Specialist II Sponsored Projects Accounting

SAINT LOUIS MO 63112 37.5

The Grants Specialist II Financial Team provides post-award financial administration and reporting support for sponsored research activity across the University. This position is responsible for the accurate preparation review and submission of financial reports and invoices for federal and non-federal sponsored awards while ensuring compliance with sponsor requirements federal regulations and University policies.

Working independently on a portfolio of sponsored projects this role performs detailed financial analysis reconciles grant expenditures monitors reporting deadlines and supports award closeout activities. The Grants Specialist II serves as a resource to departmental administrators and faculty regarding financial reporting requirements allowable costs and sponsored project financial management.

This position requires strong analytical skills attention to detail and the ability to manage multiple deadlines within a complex and highly regulated research environment. The role contributes to the Universitys stewardship of sponsored funds by supporting accurate financial reporting compliance oversight and audit readiness.

• Prepare review and submit interim annual and final financial reports and invoices for sponsored projects in accordance with sponsor deadlines and University requirements.
• Reconcile sponsored project financial activity to ensure accuracy completeness and compliance with sponsor terms and conditions.
• Monitor awards to ensure timely financial reporting accurate billing and appropriate resolution of outstanding financial issues.
• Coordinate with departmental administrators faculty and central offices to resolve discrepancies obtain supporting documentation and address reporting questions. Assist with audit requests and provide supporting documentation for internal and external reviews as needed.
• Process accounting adjustments correcting entries and budget-related transactions as necessary to support accurate financial reporting
• Support award closeout activities by reconciling financial records identifying outstanding issues and ensuring timely completion of sponsor closeout requirements.
• Maintain documentation related to financial reporting sponsor correspondence reconciliations and supporting financial records.
• Monitor reporting schedules and prioritize workload to ensure compliance with sponsor and institutional deadlines particularly for complex awards such as training grants multi-PI projects and awards involving subrecipients.
• Maintain current knowledge of sponsor regulations Uniform Guidance and institutional policies impacting sponsored project financial management.
• Participate in process improvement initiatives training activities and special projects related to sponsored research financial administration.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table
• Repetitive wrist hand or finger movement.
• Ability to move to on and off-campus locations.

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

Bachelors degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Drivers License:

A drivers license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Analytical Thinking Analytical Writing Computer Literacy Customer Service Detail-Oriented Effective Written Communication Financial Information General Accounting Internet Research Oral Communications Organizational Processes Project Administration Research Administration

G11

$53100.00 - $90600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including ones qualifications and performance equity with others in the department market rates for positions within the same grade and department budget.

For frequently asked questions about the application process please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation please emailor call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and as applicable for the position other background checks drug screen an employment and education or licensure/certification verification physical examination certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Personal

• Up to 22 days of vacation 10 recognized holidays and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges annual health screenings mental health resources mindfulness programs and courses employee assistance program (EAP) financial resources access to dietitians and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care Weve got you covered.

• WashU covers the cost of tuition for you and your family including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies detailed benefits and eligibility please visit: StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race ethnicity color national origin citizenship (where prohibited by federal law) age religion sex sexual orientation gender identity or expression disability protected veteran status or genetic information.