Grants Project Manager (Pre-Award)

Grants Project Manager (Pre-Award)

Position Summary

The Grants Project Manager (Pre-Award) provides the project management and operational infrastructure needed to support NMILCs public and philanthropic grant pursuits. This role coordinates the full pre-award processfrom opportunity identification and proposal development through submission and transition to implementation.

This position does not lead fundraising strategy write grants or cultivate funders. Instead it ensures grant development work is organized collaborative timely and consistent across departments.

Key Responsibilities

• Manage pre-award grant development projects including workplans timelines milestones task assignments and submission requirements.

• Facilitate proposal kickoff planning status and review meetings with program finance legal communications development and executive leadership staff.

• Monitor proposal progress identify risks and bottlenecks support problem-solving and escalate issues as needed.

• Coordinate internal handoffs from proposal submission to post-award implementation including grant documentation and reporting requirements.

• Maintain grant pipelines calendars workflows dashboards document libraries proposal records and reporting schedules.

• Administer NMILCs grants management platform including records workflows document repositories dashboards and reports.

• Maintain registrations credentials certifications and user access for federal state local and funder grant portals including and UEI.

• Research and track funding opportunities aligned with organizational priorities; prepare concise opportunity summaries addressing eligibility deadlines capacity staffing and readiness considerations.

• Develop and maintain standardized templates checklists procedures file-management practices and organizational grant documentation.

• Improve grants workflows dashboards automations and cross-functional processes to strengthen efficiency transparency accountability and organizational learning.

Required Qualifications

• 35 years of progressively responsible experience in grant proposal development grants administration project management nonprofit operations or a related field.

• Demonstrated ability to manage complex deadline-driven projects involving multiple stakeholders and competing priorities.

• Experience coordinating proposals or similar cross-functional projects involving budgets technical content approvals and external deadlines.

• Experience using project management grants management or comparable workflow systems.

• Exceptional organizational facilitation communication and follow-through skills.

• Ability to build accountability and coordinate work effectively without direct supervisory authority.

• Strong judgment attention to detail and ability to manage multiple priorities.

Preferred Qualifications

• Experience administering or serving as a power user of grants management platforms such as Fluxx Foundant SmartSimple Instrumentl or similar systems.

• Experience improving grant-management workflows dashboards automations or organizational processes.

• Experience with federal state local and/or philanthropic grants.

• Familiarity with state grant portals and other electronic submission systems.

• Experience facilitating cross-functional planning organizational change or operational scaling in a nonprofit environment.

The above statement reflects the general duties considered necessary to describe the principal functions of the job asidentifiedand shall not be considered a detailed description of all work requirements that may be inherent in the job.

Why Join NMILC

At NMILCyoullcontribute to meaningful work that supports immigrant communities while collaborating with a dedicated team committed to excellence in service delivery.

Our Salary and Benefits

This is a full-time non-exempt position. Starting rate for the Grants and Program Project Manager position is $31.50/hour

NMILC offers a phenomenal benefits package which includes:

• 100% of Individual Employee Health Premium paid by NMILC for the Base Plan and 50% for dependents. Buy-up Plan also available.

• Access to a 401K plan and discretionary employer match up to 10% of base salary (determined each fiscal year based on funding projections).

• Optional Flexible Spending Account for pre-tax funds for medical and/or dependent carecost.

Required Experience:

IC