Grants & Operations Manger

Grants & Operations Manager
Needham MA (Hybrid)

Our client Trefler Foundation is a Boston-area philanthropic organization established in 1997 by Pam and Alan Trefler. The Foundation supports innovative community-driven initiatives focused on educational opportunities healthcare access and economic mobility with a strong emphasis on underserved communities in and around Boston. Guided by the philosophy of following passion not precedent the Foundation partners with local organizations to invest in bold ideas that create lasting social impact and strengthen community well-being.

The Grants & Operations Manager plays a pivotal role in advancing the Foundations mission by leading the administration of grantmaking operations and supporting key organizational initiatives.

Reporting directly to the President and partnering closely with the Vice President of Program & Operations this highly visible position serves as the primary steward of the Foundations grants management system (GMS) and related workflows.

In addition to grants administration the Grants & Operations Manager provides operational and project support to the President helping to advance organizational priorities and ensure the Foundation operates efficiently and effectively.

This role is ideal for a highly organized proactive professional who enjoys building systems managing details and driving continuous improvement. Success in this position requires a balance of strategic thinking and hands-on execution along with the ability to thrive in a collaborative mission-driven environment.

Key Responsibiltiies:

• Own and administer the Foundations grants management system (Foundant)
• Lead ongoing development refinement and optimization of the grants management workflow processes and procedures; continuously improve the GMS
• Design and maintain dashboards reports templates and forms
• Ensure data accuracy compliance and strong internal controls across all grant activities
• Manage grant cycles timeline and payment workflows
• Respond to internal and external data requests and produce insights and reporting
• Support the President in advancing strategic priorities
• Prepare materials for trustees and leadership meetings
• Assist with calendar management and scheduling
• Draft communications for internal and external stakeholders
  Support event planning and logistics

Qualifications:

• Bachelors degree or equivalent combination of education and experience required
• 5 years of relevant professional experience including 2 years at a private foundation or other comparable organization
• Strong experience with databases or grants management systems (Foundant preferred)
• Demonstrated success managing projects from planning through execution
• Strong analytical and data management skills
• Excellent written and verbal communication skills
• Proficiency using a MacBook

Compensation/Benefits:

• The salary range for this role is $100000-$130000. Salary will be determined based on experience education and other factors.
• 100% employer-paid medical dental vision and short- and long-term disability insurance
• 403 (b) retirement plan with employer match

Our client Trefler Foundation is an equal opportunity employer that believes broad perspectives backgrounds and multidisciplinary approaches are fundamental to bringing new sustainability solutions to market. They are committed to fostering a diverse and inclusive workplace and encourage applicants from all backgrounds to apply. Trefler Foundation does not discriminate on the basis of race color religion sex national origin age disability veteran status sexual orientation gender identity or any other legally protected status. If you require accommodation during the application or interview process due to a disability please contact us to make the necessary arrangements.