Grants Officer, US Programs

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POSITION DESCRIPTION

TITLE: Grants Officer US Programs

JOB CATEGORY: Exempt (Salary)

STATUS: Full-Time

TYPE OF EMPLOYMENT: Regular

DIRECT SUPERVISOR: Senior Director of Grants and Strategic Projects

REGION/UNIT: US/CENTRAL OFFICE

LOCATION: Philadelphia PA USA Hybrid.

APPLICATION DEADLINE: August 7 2026.

For consideration please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions.

GENERAL SUMMARY OF POSITION

Functioning as part of a team the Grants Officer U.S. Programs serves as a frontline fundraiser responsible for building managing andsolicitinga portfolio of high-capacity institutional funders and prospects (foundations corporations and government where applicable) in support of AFSCs U.S. Grant Unit is currently responsible for a portfolio of over100-125 domesticand international grants annually amounting to approximately $10-12 million in the operating Grant Officers primary focus is on grants of $25000 and more.

The Grants Officer is the primary relationship manager for assigned funders and prospects and is accountable for end-to-end partnership development: strategy cultivation proposal writing solicitation negotiation of award terms renewal and stewardship. The role orchestrates internal stakeholders (program leadership finance MEL communications and senior leadership asappropriate)so that priorities are kept in view deadlines are met and duplication of effort or actions at cross purposes is avoided.

Portfolio scope and activity expectationsare:managing a defined set of institutional relationshipsmaintaininga disciplined engagement cadence and producing a reliable pipeline forecast and revenue results

ESSENTIAL FUNCTIONS / RESPONSIBILITIES AND ACCOUNTABILITIES

• Manage andsolicita defined portfolio of high-capacity institutional funders and prospects; serve as the primary relationship manager and fundraiser for assigned accounts.
• Design and deliver customized funding offers (including multi-year renewal and restricted awards) and supplemental materials in partnership with program and finance colleagues; ensure written proposals and materials align with AFSC strategy are competitively positioned and reflect funder intent and compliance requirements.
• Develop and execute an annual portfolio plan and 1224 month pipeline forecast for assigned programs and funders; report progress against revenue renewal and engagement targets established with the Sr. Director of Grants
• Actively contribute to the Grant Unit strategy and continuous improvement initiatives (process templates data integrity portfolio analytics and cross unit coordination). Meet annual goals set by the Senior Director of Grants and Strategic Projects for grant requests submitted size of grant requests submitted funds raised and other metrics as appropriate.
• Build and maintain funder relationships through proactive outreach and a disciplined engagement cadence (strategic calls briefings in-person visits/site visits as appropriate); maintain current knowledge of funder priorities and decision cycles. Cultivate contacts and ongoing relationships with institutional donors; understand their priorities philosophies and particular interests; and interpret the work of AFSC in articulate compelling and creative ways.
• Ensure high-quality stewardship for assigned accounts: deliver timely reports and updates coordinate impact communications and recognition as appropriate and maintain strong retention and upgrade strategies.
• Own end-to-end partnership development for assigned accounts: qualification cultivation solicitation negotiation of scope/budget/terms award close renewal strategy and stewardship. Develop and implement annual fundraising plans based on the portfolio of institutional funders and assigned programs.
• Partner with program leadership and Development leadership to identify qualify and cultivate new institutional prospects; conduct prospect research and develop entry strategies that expand and diversify the US programs.
• Strengthen program grant readiness by translating program strategy into fundable plans: clarify outcomes/indicators budgets narratives and evidence; align internal deliverables and timelines to funder requirements.
• Lead internal orchestration for key funder relationships: coordinate involvement of program leadership finance MEL communications and senior leadership/volunteers as appropriate; prepare colleagues for funder meetings and ensure consistent messaging and follow-up.
• Negotiate and manage post-award requirements for assigned portfolio: confirm deliverables and reporting cadence; anticipate and mitigate compliance or performance risks; coordinate audits and corrective action plans in collaboration with Finance and program teams
• Maintain accurate and timely records in Salesforce and the document management system (moves management proposal stages probability award documentation reporting schedules and contact notes) to support forecasting and organizational reporting. Track all activity in AFSCs fundraising databases and keep records up to date.
• Maintain the accuracy and currency of assigned opportunities in Salesforce including stage amount grant period dates and tasks as the primary system of record for portfolio visibility.
• Maintain and keep current knowledge of assigned programs through regular internal engagement reading relevant resources and topics participation in events when appropriate and periodic travel for program and funder-facing work.
• Continue to develop professional expertise in institutional fundraising including grant strategy relationship management negotiation and compliance through ongoing professional development..
• Undertake additional assignments as directed by the Sr. Director of the Grant Unit.
• Regular attendance and punctuality are required.
• Operates safely in all conditions and follows policies and procedures.
• Other duties and projects as assigned.

SUPERVISORY / MANAGEMENT REQUIREMENTS

NA

MINIMUM EXPERIENCE AND QUALIFICATIONS

• Bachelors degree in related or relevant field required.
• Minimum five years experience in raising grant funds from foundations corporations or governments required.
• Experience collaborating to write and edit compelling proposals in a deadline driven environment.
• Experience working with fundraising software required preferably Salesforce experience.
• Ability to work evenings and/or weekends and to travel as
• Ability to work effectively independently and within a team environment.
• Experience with standard Microsoft Office and related technology.
• Must be capable of working under tight time constraints in a high-volume environment with multiple priorities.
• Understanding of and commitment to the principles concerns and considerations of AFSC in regard to issues of race class nationality religion age gender and sexual orientation and disabilities. Demonstrated ability to work and communicate with diverse staff.
• Commitment to Quaker values and testimonies. Understanding of and compatibility with the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.
• Respect for and sensitivity to cultural ethnic racial gender and religious diversity and familiarity with non-violent approaches to problem solving.
• Ability to organize plan ahead and prioritize multiple tasks and meet deadlines.
• Understanding of and commitment to the principles concerns and considerations of AFSC in regard to issues of race class nationality religion age gender and sexual orientation and disabilities.

PHYSICAL DEMANDS

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

The AFSC offers a competitive Total Rewards package. This position is Salary Family: Development Job Code LPGO / Grant Officer 2. Salary Family Range $68000 - $88955. Comprehensive medical and hospitalization plan; term life STD & LTD defined benefit pension plan 403b match plus other benefits including vacation PTO sabbaticals extended leaves holidays participation in unemployment and workers compensation and social security.

The American Friends Service Committee is an Equal Opportunity Employer that values diversity within our organization. Qualified persons are encouraged to apply regardless of their religious affiliation race age sex gender identity sexual orientation or disability.

AFSCs Central Office and some of its offices in the U.S. are unionized workplaces. This position is represented.

AFSC maintains a deep commitment to a mandate of care for our staff and communities. The American Friends Service Committee is a smoke-free workplace.

ACKNOWLEDGEMENT

Position duties and expectations change over time. This job description is not intended to be an all-inclusive exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the organization. If there is ever a time that you are unsure what is expected of you you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task ask your manager before performing.

Required Experience:

Unclear Seniority