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Grants Development Coordinator-Pre Award
Job Location:
Job Location:
Kenosha, WI - USA
Yearly Salary:
USD 63499 - 65628
Yearly Salary:
Posted:
26 September 2026 (7 hours ago)
Posted:
Application Deadline:
24 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
GATEWAY TECHNICAL COLLEGE POSITION #08300 APPROVAL DRAFT
Grants Development Coordinator - Pre-Award
Turn Gateways priorities into competitive compliant proposals that expand opportunities for students and communities.
| CampusKenosha | DivisionAdvancement & Strategic Partnerships |
| Position #08300 | ShiftFirst shift |
| Salary$63499$65628 annually | Compensation gradeH |
| EmploymentProfessional Staff | FLSAExempt Administrative |
| Reports toDirector of Strategic Grants | Supervisory roleNo |
| Posting periodSeptember 24October 8 2026 | Application deadlineOctober:59 PM Central |
Help Gateway pursue meaningful funding.
Work with College teams and partners to identify opportunities shape projects and submit strong proposals.
Work with College teams and partners to identify opportunities shape projects and submit strong proposals.
The Role in Brief
The Grant Development Coordinator Pre-Award supports Gateway Technical Colleges pursuit of external funding by translating prioritized institutional needs and desired outcomes from the Colleges Portfolio of Needs into fundable project concepts and coordinating the development and submission of competitive compliant grant proposals. The position researches funding opportunities evaluates eligibility and alignment interprets grant requirements coordinates project and proposal development supports budget preparation and manages submission timelines and required documentation. The position works collaboratively with College departments executive sponsors prospective Grant Project Managers subject matter experts and external partners to advance proposals that support Gateways educational workforce and community priorities.
Why This Role Matters
Expanded Educational & Community Opportunities
- Successful grant development helps Gateway secure external resources that expand educational workforce and community opportunities and support the Colleges vision of making life-changing educational opportunities a reality.
Accessible & Industry-Focused Education
- Grant proposals connect external funding opportunities with institutional priorities that support flexible accessible and industry-focused education for students employers and communities.
Sustainable Institutional Resources
- Effective identification and pursuit of external funding strengthen Gateways capacity to develop and sustain programs and initiatives that advance student workforce and community outcomes.
Collaborative Institutional Partnerships
- Coordinated grant development strengthens relationships among Gateway departments community organizations employers educational partners and funding agencies to advance shared educational and workforce priorities.
Effective Stewardship of Funding Opportunities
- Accurate timely and compliant proposal development supports Gateways credibility with funding agencies and strengthens its ability to compete successfully for external resources.
What You Will Actually Do
Planning Coordination & Continuous Improvement (30%)
- Coordinate grant development activities proposal timelines submission requirements and supporting documentation to ensure timely completion.
- Organize proposal development activities across departments program leaders subject matter experts and external partners.
- Facilitate development of the proposed project design including the statement of need goals measurable objectives activities implementation timeline staffing plan evaluation approach partner roles and sustainability strategy.
- Coordinate with Institutional Research Finance academic and student-service units and other data owners to obtain validate and appropriately present institutional workforce demographic and outcome data supporting the proposal.
- Coordinate the Colleges internal authorization-to-pursue process ensuring that proposed grants have an identified executive sponsor prospective Grant Project Manager required institutional commitments resource-capacity review and approval before substantial proposal development begins.
- Establish and monitor proposal workplans deadlines review processes and submission requirements.
- Coordinate revisions approvals and final submission activities to ensure proposals are complete accurate and responsive to funder requirements.
- Evaluate grant development processes and recommend improvements that increase efficiency consistency and proposal quality.
Service & Relationship Management (25%)
- Collaborate with faculty staff administrators program leaders and external partners to clarify and document prioritized institutional needs and identify external funding opportunities aligned with the Colleges Portfolio of Needs.
- Serve as a resource to college employees regarding grant opportunities application requirements submission processes and funding agency expectations.
- Provide grant-development orientation operational training tools and technical assistance to prospective Grant Project Managers project teams and proposal contributors in accordance with the framework and standards established by the Director of Strategic Grants.
- Communicate with funding agencies and external partners regarding funding opportunities proposal requirements questions and submission processes.
- Facilitate communication among proposal contributors to ensure consistent understanding of funding requirements roles timelines and deliverables.
- Build productive relationships that support collaborative and competitive grant development.
Critical Thinking & Decision-Making (20%)
- Research and evaluate funding opportunities to determine eligibility alignment feasibility and potential institutional benefit.
- Interpret funding announcements application guidelines regulations and funder requirements to identify proposal requirements and potential risks.
- Analyze program needs funding priorities and available information to support recommendations regarding potential grant opportunities.
- Identify potential barriers to proposal development and recommend solutions to address application eligibility budget or compliance concerns.
- Review proposal materials for completeness consistency accuracy and alignment with funding requirements before submission.
Operational Execution & Administration (20%)
- Maintain accurate grant opportunity proposal and submission records in designated tracking systems and institutional files.
- Maintain complete and accurate grant-development pipeline records including funding opportunities reviewed internal decisions proposal status submission deadlines funding requested awards received and supporting documentation; prepare operational reports and data summaries for review and analysis by the Director of Strategic Grants.
- Coordinate required application forms narratives budgets supporting documentation approvals and certifications.
- Identify and document proposed institutional commitments including matching funds cost sharing personnel facilities technology equipment indirect-cost treatment and continuation costs and coordinate required review and approval before submission.
- Coordinate collection and review of partner and proposed subrecipient documentation including scopes of work budgets budget narratives commitment letters assurances and other required application materials in consultation with Finance Procurement Legal and other responsible offices.
- Draft or coordinate letters of commitment collaboration support and other institutional or partner assurances required for grant applications.
- Identify proposals requiring specialized institutional reviewincluding human-subjects research data privacy or data-use agreements intellectual property export controls environmental requirements or other regulatory considerationsand coordinate timely referral to the responsible College office.
- Prepare the documented award handoff package for review and authorization by the Director of Strategic Grants including the approved proposal final budget institutional commitments deliverables reporting requirements partner obligations and identified implementation risks.
- Support development and review of proposal budgets in collaboration with Finance and program personnel.
- Ensure grant applications and supporting materials are submitted accurately and in accordance with established procedures and funder requirements.
Additional Responsibilities (5%)
- Maintain current knowledge of grant development practices funding trends agency requirements and applicable regulations.
- Participate in professional development grant-related training and institutional initiatives that support effective grant development.
- Support departmental initiatives special projects and activities related to external funding and institutional priorities.
- Assist with development and maintenance of grant development resources templates tools and procedures.
- Perform other duties as assigned in support of departmental and institutional operations.
What You Need to Succeed
Required qualifications
- Bachelors degree
- Three (3) years experience in developing implementing and coordinating grant programs including successful grant application/proposal development.
- Demonstrated experience conducting research and data collection including the ability to extract organize and interpret information from databases reports or other structured sources.
- Experience using quantitative and qualitative data for proposals reports and planning including interpreting program metrics outcomes and narrative information for funder-facing materials.
Other required knowledge skills and abilities
- Excellent writing skills strong interpersonal skills a propensity for teamwork as well as organizational and communication skills.
- Knowledge and experience with computer software and applications such as data file management spreadsheets and word processing; ability to utilize on-line grant submission systems.
- Demonstrate a history of initiative flexibility and personal accountability.
- A significant degree of organization and interaction with faculty staff and administration.
Conditions of Employment
Work authorization
- Must be legally authorized to work in the United States on a permanent basis; verification of employment eligibility is required at the time of hire and visa sponsorship is not available.
Background check
- Employment is contingent upon successful completion of a background check
Schedule flexibility
- Flexibility to work day evening and weekend hours based on operational and student needs.
Additional Information
| Campus | Kenosha |
|---|---|
| Division | Advancement & Strategic Partnerships |
| Position # | 08300 |
| Shift | First shift |
| Salary | $63499$65628 annually |
| Compensation grade | H |
| Employment | Professional Staff |
| FLSA | Exempt Administrative |
| Reports to | Director of Strategic Grants |
| Supervisory role | No |
| Posting period | September 24October 8 2026 |
| Application deadline | October:59 PM Central |
Equal Opportunity and Accessibility
Gateway Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations and auxiliary aids are available for qualified individuals with disabilities. For assistance with the application process contact the Office for Equal Opportunity and Civil Rights at .
Applicants may review Gateways Annual Security Report including information provided under the Clery Act and Violence Against Women Act.
Please Note: Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
IC
