Grants Coordinator

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Research identify and evaluate federal state regional and private grant opportunities that align with City priorities strategic initiatives and departmental needs. Coordinate with the City Attorneys Office funding agencies and other stakeholders to ensure grant agreements contracts and related documents comply with legal and programmatic requirements.
2. Recognize that certain departments may independently administer and monitor their own grant programs; serve as a centralized resource to support grant research coordination tracking and implementation assistance while departmental grant managers retain primary responsibility for program administration and compliance oversight.
3. Provide guidance and recommendations to management regarding grant funding opportunities grant priorities program eligibility requirements and strategies to maximize external funding resources. Develop and maintain a centralized grant management and tracking system to monitor grant opportunities application status award activities reporting requirements compliance deadlines expenditures and project milestones.
4. Monitor grants administered through this position for compliance with applicable federal state local and funding agency requirements; assist departments with reporting recordkeeping and grant closeout activities. Coordinate and support the implementation of grant-funded programs and projects including project planning stakeholder engagement budget coordination and interdepartmental collaboration to achieve grant objectives.
5. Collaborate with City departments to assess funding opportunities coordinate grant development efforts and provide technical assistance in the preparation of grant applications proposals budgets and supporting documentation.
6. Prepare coordinate and submit grant applications and related materials including budgets environmental reviews performance measures compliance documentation and other required grant records as assigned. Prepare and deliver reports presentations and updates to City management City Council commissions funding agencies community stakeholders and other governmental or regional partners regarding grant activities and funding opportunities.
7. Perform related duties as assigned.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Principles of proposal and grant application and practices of grants management grant lifecycle administration program budgeting and compliance oversight
• Grant record keeping research methodologies funding opportunity databases grant management software and funding platforms including but not limited to eCivis Foundation Directory Online and other federal state regional and philanthropic funding portals used to identify pursue and manage grant opportunities.
• Methods and techniques of project activity management/coordination.
• Research methods statistical analysis and data collection techniques used in grant development and program evaluation public sector budgeting mathematics fiscal accountability and performance measurement
• Federal Uniform Guidance (2 CFR Part 200) and applicable federal grant regulations.
• Experience administering HUD programs (CDBG ESG HOME) DOJ Cal OES CalVIP transportation environmental public safety or infrastructure grants is highly desirable.
• Federal and state grant requirements/regulations and grant processes types and functions of local non-profit social service agencies and activities affordable housing programs issues and resources
• Principles and practices of effective communication written communication and group dynamics use of a personal computer and software applications

• Proactively research identify and pursue federal state regional philanthropic and private funding opportunities to maximize resources and advance City priorities programs and capital projects interpret and apply appropriate regulations administer and monitor contracts and grant funds complete assignments in a timely and accurate manner exercise initiative and creativity in performing assigned duties.
• Analyze data develop strategies write complex reports prepare develop and deliver clear effective and professional presentations to City Council commissions community groups funding agencies executive leadership and other stakeholders regarding grant programs funding opportunities compliance requirements program outcomes and recommendations.
• Maintain accurate records files databases and documentation while ensuring compliance with grant requirements and auditing standards. Exercise sound judgment and adaptability in managing complex projects competing priorities and critical deadlines while maintaining exceptional quality and compliance standards.
• Communicate clearly concisely and effectively both orally and in writing with a wide range of stakeholders including City leadership community organizations funding agencies and members of the public.
• Develop and maintain effective working relationships with City staff elected officials community organizations funding agencies consultants and external partners. Articulate both sides of an issue and define consensus among competing interest groups to solve. complex problems.

1. Bachelors degree from an accredited college or university with major course work in public administration business administration political science public policy urban studies social sciences communications finance or a related field; or
2. a high school diploma/GED and four (4) years experience coordinating grant development and administration.

1. Three (3) years of increasingly responsible professional experience in grants development grants administration compliance monitoring public administration community development housing economic development fiscal management program management policy analysis or a related field.

EEO/ADA: The City of Antioch is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer committed to providing equal employment opportunity to all employees and applicants.

If you have a disability and require accommodations in the testing process please contact Human Resources at or prior to the final filing date.