Grants Contracts Coordinator

REQUIRED SKILLS AND COMPETENCIES:

• Written communication and proposal development: Develop clear persuasive and well-structured grant applications reports and supporting documents.
• Research and analytical thinking: Identify funding opportunities analyze requirements and synthesize complex information into actionable proposals.
• Organization and project coordination: Manage multiple grants timelines and competing priorities while maintaining accuracy and attention to detail.
• Collaboration and stakeholder engagement: Work effectively with internal teams community partners and government entities to gather input and align priorities.
• Compliance and regulatory awareness: Interpret and apply grant requirements contracts and policies to ensure accountability and proper use of funds.
• Time management and adaptability: Produce high-quality work under tight deadlines and adjust to changing priorities and funding cycles.

MINIMUM QUALIFICATIONS (Education and Experience)

• Demonstrated experience developing written materials such as grant applications proposals reports or other structured documents that require clarity accuracy and persuasive communication.
• Experience coordinating projects or programs that involve multiple stakeholders timelines and compliance requirements.
• Experience researching interpreting and applying policies contracts funding requirements or regulatory guidance.
• Strong organizational skills with experience managing multiple priorities and meeting deadlines in a fast-paced environment.
• Proficiency with standard office software including word processing spreadsheets and email systems and the ability to learn new systems as needed.
• A bachelors degree in a relevant field (such as public administration communications business or a related area) or equivalent experience.

HOW TO APPLY FOR THIS OPPORTUNITY:

A complete state application is not required; however you will need to initiate the application and attach the resume cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application but the application will not be scored or reviewed.

Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.

Tip: When attaching your resume cover letter or other required documents you must mark the attachments as RELEVANT or we will be unable to view your documents.

Required application materials:

• Cover Letter - Your Cover Letter should explain how your experience and education meet the identified required skills and competencies with examples that demonstrate your qualifications.
• Resume - include all work experience you have held that would help you qualify for this position including duties dates of employment.

Only online applications will be accepted. By applying online you can receive updates and monitor the status of your application.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents.

If you need an accommodation with the application process please contact the HR office.

BENEFITS:

Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking camping biking fishing boating hunting skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs rodeos and theaters. Read more about our great state here.

See our other incredible benefits here. These are some of our benefits just to name a few:

• Work/life balance with hybrid schedules or partial telework may be available within the state of Montana.
• 38 paid days off a year including vacation sick leave and holidays.
• Military leave: Youll get up to 15 days of military leave with full pay.
• Longevity raises with continuous service as well as any negotiated market increases and state statutory raises.
• Health dental vision life insurance coverage flexible spending accounts EAP - clickhere to learn more.
• Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.
• Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. Click here to learn more.
• Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- clickhere to learn more!
• Career progression training opportunities and room for professional growth.
• State employee discounts at various businesses across the state.

*This position may be covered by aVoluntary Employee Beneficiary Association (VEBA)

E-Verify: This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9 your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify please visit the E-Verify website found here Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at: role connects public resources with real community impact by helping the State of Montana secure and manage funding that supports workforce programs and services. As a Grant Writer you will play a key role in ensuring grant opportunities are identified pursued and managed effectively to benefit Montanans. You will work in a collaborative mission-driven environment that values strong communication accountability and continuous improvement.

MISSION STATEMENT:

Empowering all Montanans through work and opportunity.

Its about the people and the impact we make in our communities every day. We are proud of our open team-based supportive and collaborative work environments. Learn more about DLIhere.

POSITION OVERVIEW:

The Legal Services unit supports the Department of Labor & Industry by providing guidance and coordination on grants contracts and compliance requirements. This position serves as the primary coordinator for identifying funding opportunities developing grant applications and managing awarded grants. The role works across divisions and with external partners to align funding strategies with program needs. This position contributes to the departments mission by ensuring resources are secured and administered in a compliant efficient and impactful manner.

WHATS IN IT FOR YOU:

• Meaningful public impact: Support programs that strengthen Montanas workforce and communities by securing and managing critical funding.
• Specialized professional growth: Build expertise in grant writing contract coordination and compliance within the public sector.
• Collaborative work environment: Partner with program staff legal teams and external stakeholders across the state.
• Transferable skill development: Strengthen skills in research persuasive writing project coordination and regulatory analysis.
• Mission-driven culture: Contribute to an organization that values public service accountability and continuous improvement.

ESSENTIAL FUNCTIONS:

• Identify funding opportunities: Research and evaluate federal state and other funding sources to support agency programs and initiatives.
• Develop grant applications: Prepare write and submit competitive grant proposals in collaboration with internal stakeholders and subject matter experts.
• Manage grant lifecycle: Coordinate grant activities from application through award renewal and closeout to ensure continuity and success.
• Ensure compliance: Monitor grant agreements contracts expenditures and activities to ensure adherence to funding requirements and regulations.
• Prepare financial reports: Compile and analyze financial audit and performance reports to meet grant and contract obligations.
• Analyze project costs: Review and assess project budgets and expenditures to support accurate reporting and funding decisions.
• Review contractual requirements: Interpret contract provisions and identify actions needed to meet governmental and funding requirements.
• Evaluate program effectiveness: Conduct periodic reviews of grant-funded programs to assess outcomes and support continuous improvement.