Grants & Contracts Administration Specialist

The DWS Grants and Contracts Administration Specialist supports the growth and sustainability of Registered Apprenticeship programs throughout Wyoming by administering apprenticeship grants assisting employers and partners and supporting statewide outreach and expansion efforts. Working closely with the Apprenticeship Program Lead this position helps grant recipients successfully navigate funding requirements maintains accurate program and financial records supports federal and state reporting and connects employers and communities with apprenticeship resources. Through responsive service and strong partnerships this position helps expand quality career pathways and strengthen Wyomings workforce.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance
• Paid vacation sick leave FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information oryou can watch this short video to learn about our benefit package!

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• Administers active apprenticeship grants throughout the grant lifecycle including application review award preparation monitoring reimbursement reporting closeout and record retention.
• Reviews grant applications and supporting documentation for completeness accuracy eligibility and alignment with established program requirements.
• Makes recommendations to the Program Lead regarding the approval denial or revision of grant applications based on established policies funding requirements and available documentation.
• Assists the program lead with preparing and finalizing all reporting requirements required by the US Department of Labor as well as internal annual reporting requirements.
• Supports communication efforts that increase awareness of Registered Apprenticeship Pre-Apprenticeship grant opportunities and available technical assistance.
• Assists with developing and updating educational and informational materials for employers workforce centers education providers partners and members of the public.
• Assists with planning and coordinating meetings webinars training sessions outreach campaigns recognition activities and special events.
• Travels as needed to support outreach events presentations and other program responsibilities.
• Serves as a liaison between the Wyoming Apprenticeship Team and employers workforce centers education and training providers industry associations community organizations government entities and other partners.
• Assists prospective and existing apprenticeship sponsors with identifying appropriate resources completing preliminary documentation and connecting with the Program Lead or other technical experts.
• Maintains a working knowledge of Registered Apprenticeship requirements program-registration processes apprenticeship occupations funding opportunities and priority industries

KNOWLEDGE:

• Strong computer skills including typing Excel Word and Google
• Strong communication skills both written and oral
• Ability to use critical thinking and problem-solving skills
• Attention to detail and ability to shift priorities based on program work needs
• Ability to be flexible based on program needs
• Ability to work with a team and independently
• Knowledge and understanding of effective communication and customer service skills

NOTES:

• FLSA: Non-Exempt
• Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency must repay all leave payouts.
• The Wyoming Department of Workforce Services (DWS) uses E-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.
• For the Veterans preference consideration supporting documentation must accompany your application.
• Offers of employment will be contingent upon the successful completion of a background check.

Clickhere to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.