Grants Contract Specialist

Two foundational things are true at History Colorado: We love Colorado. And we believe in the transformative power of history. We are a people-driven history-centered movement building a better future. We are stronger when we do this together building new knowledge and shared meaning that improves lives today and for our descendants.

As an agency of the State of Colorado and a non-profit organization we are committed to serving all Coloradans. We offer access to our states history through enriching experiences at eleven museums and historic sites with dynamic and relevant exhibits and activities. We work with school groups and young learners through field trips day camps and traveling programs. Were also home to a free public research center Colorados Office of Archaeology and Historic Preservation (OAHP) and the Colorado State Historical Fund (SHF) the nations largest preservation program of its kind. We steward 15 million objects photographs and archival resources that make up the States collection and serve tens of thousands of learners of all ages through dynamic programs.

We strive to be a place of belonging for all Coloradans. Were committed to Colorados diverse communities through education engagement and access. We know were succeeding when more voices perspectives and experiences are part of History Colorado.Its our vision that every Coloradan feels rooted draws strength from those who have come before us and knows they belong in this place.

In pursuit of a more just and equitable Colorado we embody thegrounding virtueslisted below as the foundation of all aspects of our work: our thinking communication process outcomes and evaluation. Our work is guided by for and of the communities we build belong to and serve and we commit to:

• Being in Community

• Amplifying and Centering Voices of Black Indigenous and People of Color

• Co-creation and Shared Authority

• Humility and Reflection

• Responsiveness and Flexibility

• Shared Destiny

We are Colorado. Together our generational work centers communities deepens knowledge and catalyzes the transformative power of history.

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401K and 457 plans

• Medical and dental health plans:

• Employer supplementedHealth Savings Account

• Paid life insurance plus additional optional life insurance options

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous vacation and sick leave accruals

• BenefitHubstate employee discount program

• State of Healthemployee wellness program

• Excellent work-life programs such as flexible schedules and more.

Equity Diversity and Inclusion

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Learn more about our commitment to equity diversity and inclusion by visiting our EDI Homepage:

The Grant Contract Specialist supports the State Historical Fund by managing the grant contract process from award through execution. This position prepares contracts processes amendments and extensions coordinates procurement and vendor documentation supports encumbrances maintains accurate contract records and works collaboratively with Resource Specialists Grant Operation Manager Finance/Procurement. The position helps ensure grant agreements are processed accurately on time and in compliance with State of Colorado fiscal and contracting requirements.

Work Includes but is Not Limited to the Following

Contract Drafting & Processing

• Prepare grant agreements contracts and intergovernmental agreements.

• Review award documentation budgets scopes of work and exhibits for completeness.

• Prepare approval packets and manage routing through execution.

• Maintain complete contract files in Fluxx and agency systems.

Contract Amendments & Lifecycle Management

• Prepare and process amendments modifications and extensions.

• Monitor contract aging and upcoming expirations.

• Maintain amendment history and contract documentation.

• Generate reports and identify workflow improvements.

Vendor & Procurement Coordination

• Coordinate vendor onboarding and procurement documentation.

• Support encumbrance and contingency activities with Finance/Procurement.

• Assist with updating and reconciling Fluxx with internal tracking systems.

• Provide technical assistance regarding contract requirements.

Professional Responsibilities

• Provide excellent customer service to internal staff and partners.

• Recommend process improvements that increase efficiency and consistency.

• Communicate professionally and manage competing priorities.

• Perform other duties as assigned.

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

This position is advertised in line with theGovernors executive orderfocused on skills-based hiring practices that focuses on the knowledge skills and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education training or past experiences.

Three (3) years of professional experience in contract administration procurement grants administration fiscal administration accounting auditing public administration or closely related work;

OR

a combination of education and relevant experience equal to three years.

Preferred Qualifications

• Formal knowledge or work experience in preservation public history anthropology archaeology

• Experience with State of Colorado contracting or procurement.

• Experience administering grants and public funds.

• Experience using Fluxx DocuSign or similar systems.

• Strong organizational analytical and communication skills.

• Ability to manage multiple priorities while maintaining accuracy.

Competencies

• Contract administration

• Procurement and fiscal compliance

• Attention to detail

• Customer service

• Project coordination

• Problem solving

• Continuous improvement

• Teamwork

Factors to be Evaluated

• Experience managing contracts and procurement workflows.

• Knowledge of grants fiscal compliance and documentation.

• Organization communication and customer service.

• Ability to manage multiple priorities and improve processes.

Conditions of Employment

Background check required. Occasional travel may be required possession of a valid Colorado drivers license is required for this position.

Application Materials

Resume: RequiredCover Letter (failure to add a cover letter will disqualify you from consideration).

RecommendedTranscripts: Required only if education is used to meet minimum qualifications.

This position is not part of the classified personnel system; applications will be accepted from Residents and Non-Residents of Colorado.Incumbent will be required to live in and complete work for History Colorado within Colorado.

Anti-Racism Grounding Virtues).

Resumes will not be accepted in lieu of a completed application but will be used to supplement information to the application. Part of the selection process for this position will involve a review of the information you submit in your application materials. Therefore it is paramount that in the experience portion of your application you describe the extent that you possess the education experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants.

A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions it is your responsibility to provide Human Resources with an official disposition of any charges.

Fair Pay & Compensation: History Colorado is committed to pay equity. The posted salary range represents our good faith estimate for this role. Final offers are determined by a comprehensive salary analysis in compliance with the Colorado Equal Pay for Equal Work Act considering factors such as a candidates relevant experience education work location and internal equity.

ADAAA Accommodations: History Colorado is committed to the full inclusion of all qualified accordance with the ADAAA we provide reasonable accommodations to ensure that applicants with disabilities can participate fully in the application and hiring process. If you require an accommodation to complete the application participate in an interview or perform any other part of the selection process please contact our ADAAA Coordinator at Jesus Garcia or email We are here to ensure you have a positive and accessible experience.

E-Verify Participation: We utilize E-Verify to verify the work authorization of all new team members. Following your job offer youll need to complete Section 1 of the I-9 form by your start date. Per federal regulations well also need to review your original identity and work eligibility documents within your first three days on the job. For more details on your rights and responsibilities check out Experience:

IC