Grants Assistant LIB

Agency

Dept of Natural and Cultural Resources

Division

State Library

Job Classification Title

Administrative Specialist II (S)

Position Number

Grade

NC09

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state including 27 historic sites seven history museums two art museums five science museums four aquariums 35 state parks four recreation areas dozens of state trails and natural areas the North Carolina Zoo the State Library the State Archives the N.C. Arts Council the African American Heritage Commission the American Indian Heritage Commission the State Historic Preservation Office the Office of State Archaeology the Highway Historical Markers program the N.C. Land and Water Fund and the Natural Heritage Program. The Departments vision is to be the leader in using the states natural and cultural resources to build the social cultural educational and economic future of North Carolina. Everyone is welcome. For more information please visit . We encourage you to apply to become a part of our team!

Description of Work

The State Library of North Carolina is seeking an enthusiastic Grants Assistant to join our team! The Grants Assistant supports the Federal LSTA Grant Program by performing record-keeping and reporting requirements of the program and monitoring grant recipient adherence to state and federal rules and regulations governing grant expenditures. This position works closely with the Federal Programs Consultant and the State Librarys Budget Officer to ensure accurate financial reporting and procedural compliance on all grants and serves as a point of contact for grant recipients throughout North Carolina.

Key Responsibilities

Process record and track all grant-related documents including applications awards agreements reimbursement requests and payments.
Maintain accurate and up-to-date records for the Federal LSTA Grant Program to ensure compliance with state and federal reporting requirements.
Monitor grant recipients adherence to applicable regulations and financial guidelines governing grant expenditures.
Collaborate closely with the Federal Programs Consultant and the Librarys Budget Officer to support accurate financial reporting and procedural compliance.
Serve as a primary point of contact for grant recipients providing guidance responding to inquiries and supporting them throughout the grant cycle.
Organize maintain and retrieve grant-related data and documentation to support audits evaluations and program improvements.
Contribute to the Administration Section by supporting general administrative operations participating as part of the administrative team and assisting with office processes communications and departmental coordination as needed.

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $41206-$54549

To receive credit for your work history and credentials you must provide the information on the application form. Any information omitted from the application form listed as general statements listed under the text resume section or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed onthe vacancy announcement. Vacancy specific knowledge skills and abilities (KSAs) and/or management preferences are notrequired. Applicants who possess the following are preferred:

• Demonstrated experience with Microsoft Excel and/or specialized database systems such as grant management systems Docusign and/or Adobe Acrobat.

• Demonstrated experience working with grant funds

• Demonstrated experience with state procurement and/or purchasing processes.

• Demonstrated experience with travel requests and/or reimbursements

• Demonstrated experience building and sustain effective working relationships with peers and/or colleagues.

• Demonstrated experience working independently and as part of a collaborative team.

Position/Physical Requirements

• Typical work schedule is Monday-Friday 8-5.

• This position is deemed eligible for hybrid telework under DNCRs Telework Policy.

• Must be able to lift up to 20lbs. with or without a reasonable accommodation.

This is a time-limited position subject to funding availability which may last up to 36 limited employees are eligible forState Benefits. Although the length of time this position will be active cannot bedetermined it has the potential to extend up to 3 years (36 months). If you have questions concerning the time-limited status of this position you may inquire at the interview.

This position is located at:

109 East Jones Street

Raleigh NC 27601

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma

and

Four years of related administrative experience

or

Equivalent combination of education and experience.

Division Description

The Library of North Carolina is a Division of the North Carolina Department of Natural and Cultural Resources (DNCR) and includes four Sections. These Sections are the Accessible Books and Library Services (ABLS) Government and Heritage Library (GHL) Library Development (LD) and Administration. ABLS provides physical and digital materials programs and services to North Carolina residents who cannot use standard print materials due to visual physical or reading disabilities. GHL is a hybrid library that is the permanent repository for state government publications and collects and provides information about North Carolina government history culture people and environment. LD provides services to libraries across North Carolina including the administration of state and federal grants continuing education a library catalog and resource sharing consortia certification for public librarians and statewide library programs and services. Administration includes Division leadership administrative support budget a human resources liaison and the communications team.

For more information please visit . All sections of the Library of North Carolina serve individuals or institutions across all 100 North Carolina counties.

Click here to learn about employee perks and benefits.

Click here to see the Total Compensation Calculator.

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge skills and abilities without regard to race religion color national origin sex pregnancy gender identity or expression sexual orientation age (40 or older) disability National Guard or veteran status genetic information political affiliation or political influence.

We are an Employment First state ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women establish paid parental leave for birth adoption and foster care and implement fair chance policies. Join a team that welcomes values respects and supports all members of our work community.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.

• Due to the volume of applications received we are unable to provide information regarding the status of your application. The hiring process may take several weeks.

• Be sure to complete the application in full. Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the night prior to the closing date.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. If you have student loans becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.

Veterans and National Guard Preference

Applicants seeking Veterans Preference must attach a DD Form 214 Certificate of Release or Discharge from Active Duty along with the state application.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment DNCR will ensure that persons with disabilities or known limitations covered by the PWFA are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION:

N.C. Department of Natural and Cultural Resources

Division of Human Resources

109 E. Jones Street Raleigh NC 27601

Phone:

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Devyn Kirksey

Email: