Grant Compliance Coordinator

The Opportunity

Were looking for a Grant Compliance Coordinator to support our consulting lead on RACP and other public-grant engagements. Public grants are reimbursed only when every requirement is documented on time to the funders satisfaction and this role keeps that process moving: assembling submissions tracking deadlines chasing documentation from the parties involved and keeping each project audit-ready. This is detail and follow-through work well suited to someone who takes satisfaction in a complete file and a deadline met. The role is part-time with hours that vary with project workload.

Key Responsibilities

Assemble grant submissions. Prepare and maintain RACP Project Management Proposal packages and their attachments including RDA-300 and RDA-301 forms construction cost breakdowns schedules and organizational charts.

Collect and organize documentation. Solicit required compliance documents from grantees sub-grantees architects contractors and counsel: proof of three-bid solicitation construction contracts payment and performance bonds insurance certificates naming the Commonwealth prevailing-wage and steel-procurement compliance environmental and historic documentation opinions of counsel and cooperation agreements.

Manage reimbursements. Prepare and submit payment-request packages with complete back-up and track the status of draws through to disbursement.

Keep projects on schedule. Maintain compliance checklists submission calendars and deadline trackers across multiple projects and follow up persistently until every item is in hand.

Coordinate construction monitoring. Organize construction-monitoring reports meeting minutes and sign-in sheets and keep the record complete.

Serve as a reliable point of contact. Work with the PA Office of the Budget and project partners and keep all records inspection- and audit-ready.

Qualifications: Required

Exceptional attention to detail and strong documentation and records discipline

Comfort following up with busy people and holding them to deadlines

Experience in grant administration compliance contract administration bookkeeping paralegal work project coordination or executive support

Strong organizational and spreadsheet skills and the ability to manage many documents and deadlines at once

Ability to work independently in a fully remote role

Qualifications: Preferred

Familiarity with Pennsylvania RACP or other public grant programs

Exposure to construction or contract documentation prevailing wage or public bidding requirements

Experience preparing reimbursement or draw packages

Reports to

Partner and Director of Consulting