Grant Compliance & Billing Specialist (55532)

Keep the mission movingone spreadsheet reimbursement and perfectly coded expense at a time.

YSSis looking for a detail-loving deadline-crushing spreadsheet-savvy professional to join our team as a Grant Compliance & Billing Specialist. In this role youll help ensure the financial health and compliance of programs that make a real difference in the lives of children youth and families.

Working in a fast-paced and collaborative environment youll manage a wide range of grant-related financial responsibilities from reimbursement claims and budget tracking to compliance monitoring and audit support. Your work behind the scenes helps programs thrive out front.

If you enjoy balancing details solving problems and keeping complex funding streams organized and accurate this role might be your perfect match.

What Youll Do...

Grant Compliance & Coordination

• Maintain a strong understanding of assigned grants and contracts to ensure compliance with funding requirements
• Monitor fund drawdowns and reimbursement activity for accuracy and timeliness
• Partner closely with Program Leaders and the Grant Writer to support compliance efforts and reporting needs
• Respond to grant-related questions from internal teams and external partners
• Help ensure processes align with federal and agency grant requirements

Financial Management & Reporting

• Prepare and submit reimbursement claims accurately and on time
• Track grant spending and reconcile activity within the accounting system
• Allocate expenses appropriately and make adjustments when needed
• Review general ledger activity and communicate coding corrections
• Assist with budget revisions and collaborate with leadership on grant financial planning
• Prepare and submit required financial reports to grant agencies
• Support year-end audit preparation and grant-related financial documentation

Team & Operational Support

• Participate in team meetings and collaborate across departments
• Update administrative directives and internal process documentation
• Support internal and external audits as needed
• Serve as backup support for grant pipeline and opportunity tracking

Please know this is not a complete list of the positions responsibilities. Duties can change.

Who You Are...

Youre equal parts organized analytical and collaborative. You can juggle multiple deadlines without losing sight of the details and you actually enjoy making spreadsheets behave themselves. You communicate clearly think proactively and understand that accurate financial work directly supports meaningful community impact.

What We Provide...

Supportive Culture & Work Environment

• Supportive leadership team and mission-driven culture
• Flexibility and autonomy in a collaborative environment
• Employee Assistance Program (EAP) for all employees

Health & Wellness Benefits

• Comprehensive health insurance
• Voluntary dental and vision insurance
• Life insurance and long-term disability coverage
• Supplemental accident critical illness and hospital indemnity insurance
• Flexible Spending Account (FSA) / Health Savings Account (HSA) options
• Flu shots and mental health support resources
• Paid membership to the Athletic Club of Ames

Time Off & Work-Life Balance

• Generous paid time off (4 weeks PTO)
• Paid holidays including a birthday holiday
• Volunteer time off

Financial & Retirement Benefits

• Competitive salary
• Supplemental compensation award
• 403(b) retirement savings plan

Professional & Career Support

• Professional liability insurance coverage
• Public Service Loan Forgiveness (PSLF) qualified employer

To create a world where youth are valued and empowered we ask staff to embraceYSScore values -Commitment Collaboration Compassion Innovation Integrityand aCan Do Spirit. We also ask for the following:

MUST HAVES (Required Qualifications)

• At least two years of accounting finance billing or grants-related experience
• Proficiency in advanced Excel databases and accounting software

SHOULD HAVES (Preferred Qualifications)

• Bachelors degree in finance accounting or related field
• Experience with grant financial management reimbursement claims or billing processes
• Strong understanding of grant compliance requirements (federal state and local)
• Experience with budgeting financial tracking and reporting
• Ability to interpret and apply complex financial and grant requirements
• Experience supporting or reviewing financial work for accuracy and compliance
• Strong attention to detail and ability to meet tight deadlines
• Clear communicator who can translate financial data for non-financial audiences
• Comfortable working independently while contributing to a team environment
• Proactive problem-solver with a continuous improvement mindset

THE IDEALCANDIDATE

• Driven by purpose equity inclusion and meaningful community impact
• Brings humility cultural awareness and respect to every interaction
• Collaborative dependable and energized by mission-driven work

We Celebrate Your Story...

Have you navigated recovery from addiction mental health challenges trauma or housing instabilityYour lived experience offers a unique compassionate perspective that can inspire real change. By sharing your story and serving as a role model or mentor you can make a meaningful impact in the lives of youth and families.Your journey matters. If youre ready to use it to uplift and empower others we warmly encourage you to apply.

Who We Are...

Were YSSone of Iowas largest and longest-standing nonprofits dedicated to putting kids first. Our mission is simple but powerful: spark hope create opportunity and help young people thrive.

• From life-changing programs to a new 50-acre recovery campus were expanding fast and thinking big. Learn more at .
• We value the unique backgrounds identities and experiences each team member brings. As an Equal Opportunity Employer were committed to building a respectful inclusive and supportive workplace where everyone can grow and succeed.
• YSS is a nicotine-free workplace.

Stay Connected...We communicate with applicants by email through our Paycom system. Please check your inbox regularly (and your spam/junk folder just in case). We may also send you text messages if you give us that permission when you apply. Questions Reach us anytime at

Hiring Process...Heres what to expect:

• Apply Submit your application at We review your skills and experience
• Interview Phone video or in-person conversation
• References Well connect with 3 professional references
• Screening Background check driving record check and license verification if required
• Offer If its a match youll receive a formal offer through Paycom