Graduate Coordinator (Multiple Positions)

The Graduate Coordinator works with Directors of Graduates Academic Unit Heads and Graduate Faculty to support the College of Agriculture Life & Environmental Sciences (CALES) graduate programs with recruitment applications orientation and various other activities throughout the academic year. The Graduate Coordinator also helps their assigned graduate programs in guiding graduate students in successfully integrating into the institutions environment and thriving academically. Graduate Coordinators will also liaise with CALES and the Graduate College to ensure College and University level policies are considered and to ensure alignment with strategies and policies.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services please click here.

Academic Year Duties and Responsibilities:

• Oversees GradPath activities.
• Schedules meetings and required examinations as needed.
• Works with graduate faculty advisors to track graduate student progress and coursework.
• Provides support to students with course planning and enrollment transactions as needed.
• Collects graduate students annual reports and career conversations.
• Helps promote professional development activities offered through the university.
• Participates in the process of assigning assistantships waivers and scholarships with the Director of Graduate Studies (DGS) Academic Unit Head (AUH) and Business Office.
• Liaises with the Graduate College.

Year-Round Duties and Responsibilities:

• Facilitates student success by referring students to appropriate support services and communicating with DGS and graduate faculty.
• Attends graduate program committee meetings.
• Works with DGS and AUH to review and update the Graduate Handbook and other program resources (e.g. Graduate Student D2L website).
• Attends meetings and trainings in CALES or the Graduate College when appropriate.
• Assist with graduate program assessment.
• Provides catalog maintenance and/or room and course scheduling as needed.

Graduate Recruitment:

• Contributes to the generation of marketing materials and email campaigns for the graduate program.
• In collaboration with the Director of Graduate Studies and Academic Unit Head promotes the assigned graduate programs at recruitment events on campus.
• Helps direct and when applicable respond to recruitment related inquiries from graduate students.
• Helps plan in person prospective student visits (e.g. travel arrangements meetings and social activities).

Graduate Application Process:

• Helps direct and when applicable respond to application related inquiries from graduate students.
• Manages GradApp according to program needs.
• Coordinates application status and sending of acceptance/offer letters.

Graduate Student Onboarding:

• Leads or co-leads the new graduate student orientation.
• Introduces students to the graduate program (i.e. handbook procedures GradApp etc) and college and university level resources.
• Reminds research and teaching assistants to complete all required training.

Knowledge Skills and Abilities (KSAs):

• Knowledge of University of Arizona systems including UAccess and GradPath or similar systems.
• Strong written and oral communication skills.
• Ability to work within a team and communicate with that team.
• Strong time management and planning skills.
• Demonstrated effectiveness in organizing training and social events.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelors degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience or equivalent combination of education and work experience.

• Masters degree related to the academic program in higher education and related fields preferred.
• Previous experience as an academic advisor or graduate coordinator preferred.