Governance Coordinator

• Remote and hybrid flexibility and technology to support remote work
• Generous time off program starting at 22 days of PTO and13 paid holidays (includes a floating holiday and winter closure)
• Highly competitive medical dental and vision plans including FSA and HSA account options
• 401(k) plans with a generous match and safe harbor contributions upon eligibility
• Paid parental leave
• Wellness programs including incentives and an In-Shape Family Fitness discount
• Opportunities for professional development training and leadership skill-building
• Critical illness accident life pet short term and long-term disability insurance options
• Employee Assistance Program (EAP) for support navigating day-to-day challenges

• Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; Cultivates relationships builds partnerships shares and learns without boundaries.
• Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.
• Respect: Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought input experience and expertise.

• Approachability: Is consistently approachable open to feedback and truthful; builds trust and authentic professional relationships.

• Adaptability:Appropriately adjusts behavior to changing conditions and business needs;modifiesapproach to succeed with new situations and timelines.

• Resourcefulness:Uses creativityingenuityand insight to tackle issues and provide fresh solutions.

• Demonstrates strong organizational and prioritization skills while working with internal staff teams volunteerleadersand external stakeholders.
• Supportsmeeting logistics forBoard of Directors Board of Component RepresentativesandCommittee on Volunteer Placementmeetings including but not limited tomeeting notices/invitesmeeting packet preparation and distributionattendance trackingroom/AV requestsmeal ordering andcoordinationmeeting room setupand processing reimbursement meetinglogisticsfor workgroups/task forces as assigned.

• Supports activities for the CDA House of Delegates including:

• Composingcorrespondencemeeting notices invitationsarticles for leadership newslettersetc.

• Administration ofregistration andcredentialingforall houseattendees leading up to and onsite ensuringregistration database records as the primary point of contact for local executive directorsregardingcredentialing including delegate changes.

• Trackingdental student caucuspreferencesand communicatingwith dental students and local society executive directorsregardingassignments.

• Preparingand postingmaterials on the house site.

• Workingwith Marketing to update and publish the leadership recognition brochure.

• Preparingpackingand shippingonsite materialsoffice suppliesbadges/credentials handouts signage etc.

• Processing reimbursement forms for hosted attendees.

• Collects completed statement of disclosure forms for allvolunteer leaders includinghouseofdelegatesattendees;runs reports for legal counsel review toidentifypotential conflicts/concerns.

• Reviews meeting materials to ensure spelling and grammar iscorrectformatting is consistent etc.

• Participates in cross-departmental discussionsregardinglocal dental society engagementtrackingcollaboration between the Board of Directors and Board of ComponentRepresentativesand dental society visits/events.

• Tracks minutes for all governance meetings posting non-confidential minutes to .

• SupportstheBoard of Component Representatives elections process conducting outreach to local executive directors trackingresponses/elections preparing board ratificationitem and updatingleadership records following ratification.

• Assistswithcommunicating leadership placement decisionsandupdatingdatabaserecords following electionsensuringaccuratetracking/reporting of volunteer leadership service.

• Runs quarterly volunteerleaderattendance reports providing non-compliance reports to thesecretaryas necessary.

• Assistswith updates to CDAs board portalBoardEffect creatingworkrooms/profiles updating emails etc.;assistsvolunteer leaders with user issuesas needed.

• Supports the governance team in responding to Fonteva inquiries including running reports.

• Supports leadership recognition activities ensuring meaningful recognition for outgoing volunteer leaders- prints prepares and ships annual thank you letterscertificatesand awards.

• Monitors thegovernance inbox responding to inquiries/triaging inquiries to management asappropriate.

• Monitors volunteerleaderemail changes ensuring Outlook distribution lists andBoardEffectcontact information is current.

• Assistswith inputtinggovernance department budgetsand pulling reports as needed.

• Plans/coordinates department events throughout the year upon request.

• Identifiesrecommendsand manages process improvements to increase businessefficiencies.

• Establishes strong internal and external business relationships.

• High school diploma orequivalent.

• Three (3)yearsadministrative/coordinator level experience preferably in a volunteer-based association or non-profit environment.

• Excellent interpersonalverbaland written communication skills.

• Ability to research and analyze issues;writereports and business correspondence.

• Ability to manage multiple priorities simultaneouslyoperatingquickly and efficiently.

• Ability to perform job duties independently exercising good judgmentdiscretionand professionalism.

• Proven competencyofcomputer skills including Microsoft Office Suite (Word Excel PowerPoint Teams)andZoom.

• Strong experience inprogram/project work.

• Experiencewithassociation governance structures and processes including working with councilscommitteesand/or boards.

• Demonstrated experience developingand fosteringeffective relationships.

• Constantly sitting and working on a computer

• Occasionally standingwalkingandbending

• Occasionallylifting30-40lbs.

• Occasional travelandweekends

We Are CDA

Over our 150-year history the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today we continue to support our community of over 27000 dentists through our family of companies which include The Dentists Insurance Company (TDIC) TDIC Insurance Solutions Rotunda Partners and the CDA Foundation. At CDA we value individual talents encouraging a diverse collaborative and innovative work environment fueled by new ideas. As our organization continues to grow we invite you to be a part of whats next.

CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications without regard to race color religion national origin age gender gender identity or expression sex ancestry citizenship status mental or physical disability genetic information sexual orientation veteran or military status. If you have a disability or special need that requires accommodation please contact us at

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