Governance and Compliance Coordinator

The University of Louisiana System Board Office has a vacancy.

The Governance and Compliance Coordinator provides administrative operational and project management support to the Chief Operating Officer and Senior Vice President for Legal Affairs in the areas of public records administration litigation management policy development regulatory compliance and governance activities. The position serves as a key resource in coordinating information maintaining records tracking deadlines and supporting institutional governance and compliance efforts.

The coordinator serves as the lead staff member for Personnel Committee administration and other assigned committee functions while providing direct support to the Chief Operating Officer in legal policy and compliance matters.

• Paralegal Studies Certificate associate degree bachelors degree or equivalent professional training in a related field.
• Five years of progressively responsible experience in legal administration paralegal services public records administration litigation support governance higher education administration government operations or a related field.

Core Compentency/Knowledge Areas

• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and recordkeeping skills.
• Proficiency with Microsoft Office applications and document management systems.

Preferred Qualifications

• Experience working in higher education government or a legal office.
• Experience supporting executive leadership governing boards or committees.
• Working knowledge of Louisiana public records laws governmental processes and the operational requirements of Louisiana boards and commissions including committee administration public meeting procedures and related compliance requirements.

Primary Responsibilities

Public Records Administration

• Assist the Chief Operating Officer with the administration and coordination of public records requests received by the System Office.
• Maintain tracking systems for public records requests deadlines and responses.
• Coordinate the collection and organization of responsive records from campuses and System departments.
• Prepare draft correspondence and supporting documentation related to public records requests.
• Maintain records associated with requests and responses in accordance with applicablerequirements.

Litigation and Legal Administration

• Assist the Chief Operating Officer with the administration and tracking of litigation and legal matters involving the University of Louisiana System and its institutions.
• Maintain litigation databases case summaries reporting schedules and related records.
• Coordinate the collection of information and documentation from campuses outside counsel and other stakeholders.
• Track deadlines court filings settlements and significant developments in legal matters.
• Maintain confidential legal files and records.

Policy and Compliance Management

• Assist the Chief Operating Officer in monitoring legislative regulatory and policy developments affecting higher education.
• Maintain a comprehensive inventory of System policies and procedures.
• Track policy revisions and updates required by changes in law regulation Board action or administrative directive.
• Coordinate policy review workflows and maintain records of policy revisions.
• Maintain calendars and tracking systems associated with policy reviews reporting requirements and governance activities.

Board and Committee Support

• Serve as the lead coordinator for the Personnel Committee and other assigned Board committees including the Athletic Committee as directed.
• Coordinate the development review and organization of committee agenda materials presentations motions and supporting documentation.
• Review submissions from campuses for completeness consistency and compliance with Board requirements.
• Prepare briefing materials summaries and supporting documentation for executive leadership.
• Coordinate communications between the System Office and campuses regarding committee matters.
• Track committee action items and assist in ensuring timely follow up on assigned matters.

Administrative Operations

• Maintain internal tracking systems reports calendars and databases related to personnel actions committee activities public records requests litigation matters policy reviews and administrative projects.
• Coordinate the collection and organization of materials from campuses and System staff for committee presentations and executive review.
• Prepare status reports summaries and supporting documentation for executive leadership.
• Maintain departmental records and working files in support of legal policy governance and committee functions.
• Assist with special projects and strategic initiatives as assigned.
• Recommend administrative process improvements that enhance efficiency consistency and accountability.

Position Specific Details:

Appointment Type: This vacancy is unclassified.

Reports To:Chief Operating Officer and Senior Vice President for Legal Affairs

Louisiana is a State as a Model Employer for People with Disabilities.

How to Apply:

No Civil Service test scoreisrequired in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.Please make every effort to attach a copy of your transcript to your application. The selected candidate will be required to submit original documentation upon hire.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions demotions details reassignments and transfers. Also prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal governments E-Verify system.


For further information about this posting please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
Email: